about the company
The company is a US-based private equity firm that is very famous, top-tier and financially stable. The Singapore office is mid-sized and extremely fast-paced but with a close and tight-knit culture and environment.
about the job
In this role you will provide full secretarial support to 4 Directors by handling all calendar management, scheduling of their meetings and appointments, business travel requests and bookings for assigned team members. In addition, you would need to support in office management matters such as procurement of office supplies, processing of invoices, reconciliation of Account Payables, visitor administration support, as well as event management support. You will also support the teams in the maintenance of information database as well as the preparation of presentation decks for management reporting and deals presentation.
about the manager / team
This role reports to the Office Manager who also manages a pool of Executive Assistants within the company. You must be a good team-player as all EAs serve as back-up to each other in the event of absenteeism.
skills & requirements for the role
To succeed in this role you should possess a minimum 7 years of executive secretarial experience supporting a team, with strong communication skills and the ability to interact with senior management and external parties independently. The ideal incumbent must be competent in Microsoft Office suites of productivity applications especially powerpoint and excel and other customer relationship management tools. This role is well-suited for somebody with good time management, organize, resourceful and meticulous with good problem-solving capabilities. Candidates coming from the banking and financial services industry will be highly advantageous.