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executive secretary to md (offshore law firm).

job details

summary

    job details

    about the company

    My client is an offshore law firm headquartered in Europe and is very well established in Singapore. They offer the full spectrum of legal services to multinational and local companies across a wide range of sectors, covering projects in Southeast Asia and beyond.

    about the job

    You will be focused on providing superb secretarial and administrative support to the Managing Director who toggles between Beijing and Singapore, and you will work in close collaboration with the PA in Beijing to manage the MD’s calendar. You will need to schedule and prepare for meetings, coordinate business travel arrangements and prepare expense claims and reports. Maintenance of timesheets and sending out invoices to clients, preparing engagement letters, amending and proofreading agreements/legal documents for signing, will also fall under your care. Other general administrative support, such as updating clients’ contact list and performing secretaries’ duty rotation, will be assigned to you as and when required.

    about the manager/team

    You will be reporting directly to the Managing Director and will work closely with your colleagues, PA (based in Beijing) and Legal secretary (based in Singapore), to provide coverage when necessary.

    skills and experience required

    The ideal candidate should be tertiary educated and come with at least 8 years of experience in an Executive secretarial support function, preferably in the legal sector. You will need strong communication and interpersonal skills, and be able to handle challenging situations with patience and tact. Being meticulous, proactive and flexible with your time will also contribute to your success in this role.



    To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh

    (EA: 94C3609/ R2198637 )

    Applicants must be fully vaccinated or have a valid exemption in accordance with MOM’s regulations to allow them to enter the workplace. Applicants may be required to share verifiable COVID-19 vaccination documents or proof of a valid exemption at the point of offer. Randstad Pte. Limited and/or the Client reserves the right to withdraw an offer if the applicant fails to provide verifiable COVID-19 vaccination and/or proof of exemption documents.

    about the company

    My client is an offshore law firm headquartered in Europe and is very well established in Singapore. They offer the full spectrum of legal services to multinational and local companies across a wide range of sectors, covering projects in Southeast Asia and beyond.

    about the job

    You will be focused on providing superb secretarial and administrative support to the Managing Director who toggles between Beijing and Singapore, and you will work in close collaboration with the PA in Beijing to manage the MD’s calendar. You will need to schedule and prepare for meetings, coordinate business travel arrangements and prepare expense claims and reports. Maintenance of timesheets and sending out invoices to clients, preparing engagement letters, amending and proofreading agreements/legal documents for signing, will also fall under your care. Other general administrative support, such as updating clients’ contact list and performing secretaries’ duty rotation, will be assigned to you as and when required.

    about the manager/team

    You will be reporting directly to the Managing Director and will work closely with your colleagues, PA (based in Beijing) and Legal secretary (based in Singapore), to provide coverage when necessary.

    skills and experience required

    The ideal candidate should be tertiary educated and come with at least 8 years of experience in an Executive secretarial support function, preferably in the legal sector. You will need strong communication and interpersonal skills, and be able to handle challenging situations with patience and tact. Being meticulous, proactive and flexible with your time will also contribute to your success in this role.



    To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh

    (EA: 94C3609/ R2198637 )

    Applicants must be fully vaccinated or have a valid exemption in accordance with MOM’s regulations to allow them to enter the workplace. Applicants may be required to share verifiable COVID-19 vaccination documents or proof of a valid exemption at the point of offer. Randstad Pte. Limited and/or the Client reserves the right to withdraw an offer if the applicant fails to provide verifiable COVID-19 vaccination and/or proof of exemption documents.