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facilities administrator.

job details

summary

    job details

    24 months renewal contract

    Located in CityHall

    Paying up to $3800

    about the company

    A reputable fintech client is looking for a Facility admin to create a great working environment to stakeholders and visitors.

    about the job

    As part of the office admin team, you’ll help assist the Facility Manager to deliver high level client service, Liaise with general and key administrative personnel with the following responsibility :

    Administrative/Office Support:

    • Provide excellent and delightful service to employees and guests; assist with enquiries and requests

    • Anticipate needs, respond promptly, maintain positive customer service experience at all times

    • Prompt and accurate data upload and update

    • Represent Admin & Workspace Team as the single point of contact to provide administrative/event support to senior leadership members from overseas offices during their duration in Singapore.

    • Manage relationship with office vendors (e.g. cleaners, office despatch, deliveries etc.)

    • Responsible for the purchasing of goods and services. Order and replenish office and pantry supplies

    • Review vendor contracts and proceed procurement through cost-effective bids and negotiates with suppliers to meet quality, delivery, and cost objectives

    • Maintain accurate report/tracker of office inventory and property/equipment records

    • Assist HR and IT in New Hire On-Boarding process

    • Employee contact list update

    • Maintain a professional and tidy office, responsible for smooth daily office operations

    • Participate in newsletter publication with HR or related tasks

    • Responsible for monthly and annual budget development; analysis and actual spent

    • Responsible for prompt payment, avoid late payment penalties

    • Ensure no service/work without purchase order issuance

    • Serve as liaison for building management office

    Events:

    • Responsible for planning and execution of events and festival celebrations from conceptualization of theme/activity to planning and execution.

    • Coordinate and facilitate event logistics including liaising with vendors and participants

    • Close collaboration with HR

    • Document accurate report/tracker of event timeline, milestone and cost elements

    • Responsible for event promotion and publicity through media channels such as newsletter, poster, digital screens etc.

    • Work with Survey Team to ensure prompt dissemination of event survey. Follow-up with feedback received and close gaps if any.

    You should have minimally least 4-5 year of relevant experience in a corporate environment. If you are Fun-loving, enjoys organizing events and office activities. You are the one we are looking for. Plus point to add on if you are Good with numbers (budget, cost control) and documentation control. Speak to me now.

    Applicants must be fully vaccinated or have a valid exemption in accordance with MOM’s regulations to allow them to enter the workplace. Applicants may be required to share verifiable COVID-19 vaccination documents or proof of a valid exemption at the point of offer. Randstad Pte. Limited and/or the Client reserves the right to withdraw an offer if the applicant fails to provide verifiable COVID-19 vaccination and/or proof of exemption documents.To apply online, please click on the appropriate link.

    EA: 94C3609 / R111039

    24 months renewal contract

    Located in CityHall

    Paying up to $3800

    about the company

    A reputable fintech client is looking for a Facility admin to create a great working environment to stakeholders and visitors.

    about the job

    As part of the office admin team, you’ll help assist the Facility Manager to deliver high level client service, Liaise with general and key administrative personnel with the following responsibility :

    Administrative/Office Support:

    • Provide excellent and delightful service to employees and guests; assist with enquiries and requests

    • Anticipate needs, respond promptly, maintain positive customer service experience at all times

    • Prompt and accurate data upload and update

    • Represent Admin & Workspace Team as the single point of contact to provide administrative/event support to senior leadership members from overseas offices during their duration in Singapore.

    • Manage relationship with office vendors (e.g. cleaners, office despatch, deliveries etc.)

    • Responsible for the purchasing of goods and services. Order and replenish office and pantry supplies

    • Review vendor contracts and proceed procurement through cost-effective bids and negotiates with suppliers to meet quality, delivery, and cost objectives

    • Maintain accurate report/tracker of office inventory and property/equipment records

    • Assist HR and IT in New Hire On-Boarding process

    • Employee contact list update

    • Maintain a professional and tidy office, responsible for smooth daily office operations

    • Participate in newsletter publication with HR or related tasks

    • Responsible for monthly and annual budget development; analysis and actual spent

    • Responsible for prompt payment, avoid late payment penalties

    • Ensure no service/work without purchase order issuance

    • Serve as liaison for building management office

    Events:

    • Responsible for planning and execution of events and festival celebrations from conceptualization of theme/activity to planning and execution.

    • Coordinate and facilitate event logistics including liaising with vendors and participants

    • Close collaboration with HR

    • Document accurate report/tracker of event timeline, milestone and cost elements

    • Responsible for event promotion and publicity through media channels such as newsletter, poster, digital screens etc.

    • Work with Survey Team to ensure prompt dissemination of event survey. Follow-up with feedback received and close gaps if any.

    You should have minimally least 4-5 year of relevant experience in a corporate environment. If you are Fun-loving, enjoys organizing events and office activities. You are the one we are looking for. Plus point to add on if you are Good with numbers (budget, cost control) and documentation control. Speak to me now.

    Applicants must be fully vaccinated or have a valid exemption in accordance with MOM’s regulations to allow them to enter the workplace. Applicants may be required to share verifiable COVID-19 vaccination documents or proof of a valid exemption at the point of offer. Randstad Pte. Limited and/or the Client reserves the right to withdraw an offer if the applicant fails to provide verifiable COVID-19 vaccination and/or proof of exemption documents.To apply online, please click on the appropriate link.

    EA: 94C3609 / R111039