pa/executive assistant in Singapore

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job details

corporate support & legal
job type
S$ 4,500 - S$ 5,500 per month
reference number
sarah boardman, randstad
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job description

about the company

My client is an international pharmaceutical and laboratory equipment supplier. With their innovative products and services, they help their customers across the entire globe to implement their complex processes reliably and economically. Their corporate values are Openness, Enjoyment and Sustainability.

about the job

They are seeking a resourceful and tech-savvy Executive Assistant to Support one of the Directors. You will manage the executive’s appointments and schedules and make travel arrangements to make best use of their time. You will gather, compile, verify, and analyze information for the executive to use in documents such as memos, letters, reports, speeches, presentations, and news releases. You will facilitate smooth communications between the executive and other executives, managers, and employees; and between the executive and external parties such as media, customers, and the public.

Furthermore you will have the responsibility of handling confidential information and maintaining the security of the executive’s records and files. You will take care of the office and accounting records; monitor, review, and approve standard expenditures to ensure that the activities of the office are conducted within established budget. You will perform other administrative tasks using independent judgment and discretion and plan, organize, and schedule own workload so that these activities are completed accurately and on time. These activities may include preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.

Your role will also involve some sales administration responisiblites for the team. This can include setting up data base, collecting and verifying the raw data from system, completing and producing sales reports and monthly sales incentives and performance reports (including annual bonus) . You will also keep close contact with all the sales/marketing management team and collect back the SIP form with their confirmation. You'll be providing insights from internal data analysis & internal/external reports plus other various other sales admin responsibilities.

skills and experience required

Similar experience in EA capacity within a Life Sciences company is desired. A degree in sciences will also be highly beneficial.

To apply online please use the 'apply' function, alternatively you may contact Sarah Boardman at 6510 1335
(EA: 94C3609/ R1762699 )