receptionist cum admin executive (us mnc) in Singapore

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job details

corporate support & legal
job type
S$ 3,000 - S$ 4,000 per month
reference number
tammie phua, randstad
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job description

about the company

The company is a fast-growing US oil and gas commodities trading MNC with very good expansion plans for the Singapore office. There will be career progression opportunities for this role.

about the job

You will support the office on all administrative matters and ad-hoc orders (stationeries, pantry supplies, business cards, letterhead, festive items and etc.) In addition, you will liaise with various vendors and building management on office and facilities matters. You will also manage travel bookings and arrangements, such as flight & hotel booking, visa application, etc as well as handle expenses claims and reports. Your core responsibilities will include answering and filtering incoming telephone calls and transfer to intended recipients, and receiving visitors and serve refreshments. You will manage office mails and couriers, and manage the reservation system of the meeting rooms and coordinate logistics needs for teleconferencing and meetings. In addition, you will assist in events organizing; such as birthday celebrations, offsite, company functions and etc.) You will also assist Compliance with general administration, internal system management, entry of counterparty information into various trading systems, conduct light KYC of vendors/service providers and daily monitoring and reviewing of reports from Thomson Reuters.

about the manager / team

This role reports to the Executive Assistant with dotted line reporting to the Facilities Manager.

skills & experience required

You should be tertiary-educated with at least 3 years prior relevant experience in similar Receptionist capacity with a multi-national corporation. This role is well suited for somebody who is presentable and well-groomed, with strong communication skills. The ideal incumbent must be proficient in Microsoft Office and be meticulous, resourceful with ability to multi-task.

To apply online please use the 'apply' function, alternatively you may contact Tammie Phua at 65106534.
(EA: 94C3609/ R1109745 )