12 months renewal contract
Located in CityHall
Immediate role paying up to $6200
about the company
A reputable fintech client is looking for a Facility and Workspace Manager to create a great working environment for stakeholders and visitors. This role, based in Singapore, is responsible for leading the SG Team in providing a safe, efficient, and enjoyable workspace through excellent customer service and zero operational downtime.
about the job
Are you detail-oriented, passionate about enhancing customer experiences, and driven to improve operational efficiency? Do you enjoy meeting people, organizing activities, and fostering a collaborative environment? Join our Admin & Workspace Team to create a remarkable "Wow experience”. You roles will include the following resposibilties
Smooth comprehensive office operations
Lead the SG Admin Team in smooth and comprehensive daily operations.
Collaborate closely with support teams (Finance, HR, Procurement, IT).
Ensure a conducive and safe workspace through daily checks
Manage vendors to maintain a clean and secure workspace.
Ensure zero facility downtime and no service disruptions.
Continuously optimize systems and workflows, improving work quality.
General Office Daily Operations and Event Support
Provide backup support on general administrative support, including calendaring meetings, drafting communications, covering the reception desk, ordering pantry and stationary supplies, support on-boarding process, and other administrative tasks.
Bookkeeping on transaction records, event expenses, and daily operation budget; exercise office inventory control.
Provide event supports, including researching and negotiating with event vendors, working on events logistics, and performing duties required to maintain the smooth running of each event.
Conduct workplace survey and provide data analysis report
Provide general administrative support to certain executives on an as-needed basis.
Other admin projects and duties as assigned.
Office space planning and project management
Develop office space planning strategies and identify renovation project requirements and other corporate governance items.
Design decision-making processes to capture renovation needs from employees.
Evaluate project data in line with company policies, industry practices, and local regulations.
Communicate project details to upper management and address concerns.
Coordinate with design professionals and contractors to meet time, cost, and quality constraints.
Travel Desk
Work with HQ Travel Team on travel policy and guidelines, be able to effectively roll out new initiatives cross BUs in all oversea regions.
Lead the overseas Travel Team to support overseas staff's travel enquires, familiar with company booking platform and give clear and correct instruction on time
Coordinate with internal team (procurement team/finance/HR) for new vendor onboarding as well as daily operation such as process payment to vendors
First point of contact with travel vendors, support employees profile setup, verify invoice, system testing etc.
Vendor management and procurement
Source and screen new vendors in collaboration with the procurement team.
Manage the bidding process according to project requirements and company policy.
Evaluate vendor quotations and recommend contract awards based on quality, delivery, and cost.
Review vendor contracts with upper management, legal, and finance teams.
Support with procurement and vendor management, sourcing, and invoicing process.
Provide transactional support to admin team members across offices, including routing internal signatures, comparing documents, managing internal approvals, and provide status updates on different projects.
Budget management
Work with finance on the budget planning with the priorities of operation such as cross BU charge principles, budget allocation method, and etc. to ensure the operation deliverable
Ensure accurate and accrual records, prompt invoice payment
skills and requirement
Bachelor’s degree in facilities management, business management, or a related field
Minimum of 3 years of experience in facility management, general administrative and office event services, or workspace management.
Experience providing administrative support in a fast-paced environment.
Strong organizational skills and exceptional attention to detail.
Ability to independently manage cross-department coordination and execute tasks effectively.
High personal integrity, resilience, and a positive attitude.
Ability to successfully balance multiple priorities and the capacity to remain calm under pressure.
Capacity and readiness to work both independently and with a team to meet deadlines and drive tasks
to completion.
Desire to develop and grow in a continually evolving work environment and be comfortable navigating through new, complex situations.
Proactive and possess a willingness to continually improve processes.
Strong commitment to providing outstanding service to a diverse group of internal teams and the Company’s vendors.
To apply online, please click on the appropriate link.
EA: 94C3609 / R111039
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