Immediate
Tampines Office Relocating to Raffles place in 2026
Paying up to $6500
about the company
One of the international financial leader is expanding its operational team. You will be working with a team of dynamic individuals. If you are looking to work with a Fun and dynamic team. Carry on to read further
about the role
This position is directly responsible for providing comprehensive secretarial and operational support to the operations Team, along with administrative assistance to facilitate the efficient operation of daily office activities. The incumbent reports directly to the Operations Director and closely with the Team to uphold high standards of office administration and organisational effectiveness.
Main responsibilities :
Staff Admin Matters
- Travel Request & Expense Claim – to submit for staff and to ensure staff complies with bank’s travel & expense policy and procedure
- Premise management and system access application / modification / and specified deletion
- Booking of room for meeting / presentation / video if needed
- Technical Validator for PDAP Processing pertaining to Operations
- Co-ordinator for administrative and logistics arrangement in Operations’ office
- Organisers for trainings, meetings and team bonding activities
IT and Asset - Requests / Purchases / Repairs and Backup for Warehousing
- IT Items – hardware, software and peripherals
- Asset / Facilities Items – fixed assets, sundries and repair requests; stationery and office supplies purchases.
- Backup department in sending / retrieving items to / from warehouse
Statistics and Org Chart
- Update required statistics (Extraction of Leaves, Budgeted Headcounts etc)
- Review transaction volume for FTE allocation during annual budget exercise
- SG Operations Staff Movement and to update Organisation Chart
Maintenance
- Staff Profile (staff particulars including BCP contact numbers) to facilitate easier retrieval when needed
- Authorized Signatories, Delegation of Signatory and POA Copies from management
- Front Office RM / MA Specimen Signature Updates
- SG Operations Staff Duty Roster during SG Public Holidays
Review / Reconciliation :
- Ops Staff & WM Ops SG Staff System Access Rights in their inhouse system. This review is to be done half yearly.
- Check departments invoices pertaining to SG & HK before depositing for processing of payment.
- Quarterly review and email to CM for their approval (on CM part) invoice from Outsourcing Cost.
Townhall/Ad-hoc projects
- Compiling of slides for townhall
- Sending invites and co-ordinating online and/or physical townhall
Security
- Where possible to secure the premises to ensure safety and confidentiality.
- Do random check and report findings on breaches of security by staff.
BCP
- To update and support BCP & Split Team in terms of participants and BCP floor maps/seating arrangements.
Ad-hoc activities
- Operational-related tasks and data extraction
- Co-ordinator for Transversal Projects and Audit requests
skills and requirement
Diploma in Business Administration, Hospitality, Customer service related field.
3 – 5 years of relevant experience in banking office administration or secretarial support will be an advantage
Proficient in MS Office , well-versed in Pivotal table and VLookup using Excel and PowerPoint for slides presentation.
Strong communication and interpersonal skills.
Detail-oriented, organized, and able to multitask effectively.
A team player who can work independently when needed.
To apply online, please click on the appropriate link.
EA: 94C3609 / R1110392
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