junior secretary.

This position is responsible for providing comprehensive secretarial support to the Managing Director, along with administrative assistance to facilitate the efficient operation of daily office activities. The incumbent reports directly to the Managing Director and works closely with the Administrative Manager to uphold high standards of office administration and organisational effectiveness.

Key Responsibilities

Secretarial support

 Perform coordination duties including managing calendars, scheduling appointments, and organising meetings

 Manage the preparation, organisation, and filing of physical and digital documents to ensure accurate record-keeping and efficient information retrieval.
 Manage travel arrangements for overseas business trips and oversee event logistics

 Handling expense reports and basic financial documentation

 Providing general administrative support to key executives.

Front Desk & Office Management

 Ensure that front desk is kept presentable and tidy.

 Welcome and assist guests, manage meeting room bookings and arrange hospitality (e.g., refreshments, catering, etc.)

 Handling incoming calls, correspondence, courier services, and distribute mail.
 Coordinate hotel reservations and transport arrangements for guests and staff when required.

 Oversee day-to-day office operations including facilities, meeting rooms, pantry supplies, and cleanliness

 Serve as the key point of contact for service providers, maintenance contractors for maintenance and repairs

Procurement & Inventory Management

 Manage procurement of office supplies, equipment, pantry stock, and other essentials.

 Liaise with vendors and negotiate contracts to ensure cost-effective purchasing.
 Support vendor selection for services such as corporate gifts, office insurance, printing, and events.

 Administer event logistics from planning to execution

 Track renewal timelines for office insurance and other recurring contracts.

skills and requirement

 Diploma in Business Administration, Hospitality, Customer service related field.

 2 – 5 years of relevant experience in office administration or secretarial support will be an advantage

 Proficient in MS Office

 Strong communication and interpersonal skills.

 Detail-oriented, organized, and able to multitask effectively.

 Customer service mindset with a proactive attitude.

 A team player who can work independently when needed.

To apply online, please click on the appropriate link.

EA: 94C3609 / R1110392