about the company
An international law firm with strong presence in Asia, Europe, US & Middle East.
about the job
We are looking for a proactive and highly organized Executive Assistant to provide comprehensive support to a senior leader and a small group of other professionals. You'll be a key problem-solver, managing a wide range of administrative tasks with exceptional attention to detail and strong communication skills.
- Manage and coordinate a senior partner's schedule, including handling a high volume of emails, phone calls, and other correspondence.
- Serve as the main point of contact for clients and other stakeholders, ensuring smooth communication and efficient workflows.
- Provide high-level administrative and office support, including managing a robust filing and contacts database.
- Handle all travel logistics and arrangements, including accommodations, transportation, and meals.
- Maintain strict confidentiality and professionalism in all communications, materials, and records.
- Oversee team communications and coordinate internal and external events.
- Assist with the maintenance and organization of confidential records and documents
about the manager / team
This role will be reporting to a senior partner & supporting 3 others lawyers.
skills & requirement for the job
The ideal candidate should possess a bachelor’s degree, or minimally Polytechnic Graduate with at least 5 years of secretarial experience supporting c-suite in a professional service / legal sector. You should have excellent organizational and communication skills, with the ability to manage multiple tasks simultaneously in a fast-paced environment. You should be detail-oriented, with the ability to manage multiple priorities and deadlines. A high level of professionalism, confidentiality, and discretion is essential, as you will be acting as the executive point of contact, communicating with stakeholders and actioning requests to coordinate communications and ensure the achievement of objectives and timeframes. Previous experience in managing intellectual property or commercial / transactional matters will be advantageous .
EA: 94C3609 / Reg: R1872162 (Consultant in charge - Colleen Wang)
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