executive assistant (part-time, us pe firm).

about the company

My client is a global investment management firm that is headquartered in the United States. They are looking to hire a part-time Executive Assistant to commit to at least 30 hours per week, mainly between 12.00pm to 6.00pm SGT, and occasionally provide support some nights and weekends, according to business needs.

about the job

Your main focus will be to provide superb secretarial support to the Head of Investor Relations who is based in Singapore, including calendar management, organising travel arrangements, processing expense claims, preparing and printing materials for meetings and events, scouting event spaces in person when required, and supporting additional calendars when there are visiting executives from other offices. You will also extend your support for investor events and support actual day event flow, such as setting up the event space, managing the registration, attending to investors and providing on-site support.

about the manager/team

You will be reporting to the Head of IR directly, and will work in collaboration with colleagues based in the United States.

skills and experience required

The ideal candidate should be tertiary educated and come with at least 5 years of experience in supporting a senior leader in the banking and financial services industry, preferably supporting a client-facing leader. As this role is mostly remote, you will need to work independently and stay on top of your tasks, and have strong follow-through skills to keep track of your duties. Being flexible with your working hours to remain contactable beyond the work schedule to support urgent requests, as well as being open to travel locally when required, will help you to succeed in this role.

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