9 jobs found in Singapore

about the companyThe company is a UK-based real estate MNC with a small office in the CBD area of Singapore.about the jobIn this role you will be responsible to provide administrative support to the MD and coordinate administration across APAC offices in an effective, efficient and professional manner. You will be acting as a main point of contact and gatekeeper, managing MD’s emails, diary and personal expenses, preparing meeting materials including data analysis when required, arranging meetings/interviews both locally and abroad including video conference for Board Meetings, as well as preparing weekly and monthly reports, board packs and presentation.about the manager / teamThis role reports directly to the Regional Managing Director.skills & requirement for the jobTo succeed in this role, you need to possess a minimum 5 years of working experience as a C-suite assistant. Fluency in English and Mandarin is compulsory as this role is required to communicate with colleagues from China on a daily basis, and they may not be proficient in English. This role is well suited for somebody with good communication, interpersonal and organizational skills, plus meticulous and committed to ensure confidentiality, accuracy and completeness in preparing documents.. To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua (EA: 94C3609/ R1109745 )

about the company. My client is an established executive-education institution with global footprints, who is currently looking for an Executive Assistant to provide administrative and secretarial support to the team. about the job In this role, you will be required to extend excellent secretarial and administrative support to 3 key stakeholders, with more focus allocated to the Dean of Southeast Asia. Apart from calendaring, you will need to extend administrative and IT support to faculty members and support the Business Development team by helping to coordinate and schedule meetings with clients. The incumbent will also take care of general office administrative duties, including ordering supplies, mending the reception counter, arranging courier services and managing the hotline. Preparation and proofreading of documents, such as tenders and proposals, will also fall under your care. Other general administrative duties will be assigned to you on an ad hoc basis. about the manager/team You will work closely with your 3 key stakeholders and have the chance to work with different functions in the organisation. skills and experience required The ideal candidate should be tertiary educated and have at least 3 years of experience in a secretarial role, preferably with experience in managing complex calendars over different time zones. You will need to have basic proficiency in Japanese to help with administrative duties involving a database that is solely in Japanese and to send out simple emails to Japanese-speaking stakeholders. You must be comfortable working with IT systems and be able to adapt well to varying situations. To excel in the role, you should have great interpersonal skills and an excellent ability to manage multiple tasks and priorities on hand. The ability to be discerning and tactful to your clients and internal stakeholders would also contribute to your success in the role. In return, you will get great learning and training opportunities to further develop yourself, both personally and professionally. You will also get the opportunity to work in a multicultural environment with great exposure. To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh (EA: 94C3609/ R2198637 )

about the companyMy client is an established executive-education institution with global footprints, who is currently looking for an Executive Assistant to provide administrative and secretarial support to the team. about the jobIn this role, you will be required to extend excellent secretarial and administrative support to 3 key stakeholders, with more focus allocated to the Dean of Southeast Asia. Apart from calendaring, you will need to extend administrative and IT support to faculty members and support the Business Development team by helping to coordinate and schedule meetings with clients. The incumbent will also take care of general office administrative duties, including ordering supplies, mending the reception counter, arranging courier services and managing the hotline. Preparation and proofreading of documents, such as tenders and proposals, will also fall under your care. Other general administrative duties will be assigned to you on an ad hoc basis. about the manager/teamYou will work closely with your 3 key stakeholders and have the chance to work with different functions in the organisation. skills and experience requiredThe ideal candidate should be tertiary educated and have at least 3 years of experience in a secretarial role, preferably with experience in managing complex calendars over different time zones. You must be comfortable working with IT systems and be able to adapt well to varying situations. To excel in the role, you should have great interpersonal skills and an excellent ability to manage multiple tasks and priorities on hand. The ability to be discerning and tactful to your clients and internal stakeholders would also contribute to your success in the role. In return, you will get great learning and training opportunities to further develop yourself, both personally and professionally. You will also get the opportunity to work in a closely-knitted environment with great culture.. To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh(EA: 94C3609/ R2198637 )

about the company. My client is a fast growing, multi-billion dollar MNC and a global leader in the beauty industry. about the job They are currently looking for an Executive Assistant to join their Organisation. As an Executive Assistant, you will be expected to perform the full spectrum of secretariat and business support functions for the VP as well as his team. This includes managing an extremely active calendar of appointments, coordinating meeting arrangements, minutes-taking, composing email correspondence, consolidating expenses claims, organising virtual events, preparing presentation documents and assisting in the requisition of materials for the department. about the manager/team This position reports directly to the VP. You will be expected to work closely with various business/operation units to meet corporate needs. skills and experience required The incumbent should be tertiary educated with at least 3 years of experience in providing secretarial and administrative support to business executives. To succeed in this role, you must possess high organisation skills and inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills to communicate with stakeholders of various nationalities. The ideal incumbent should also be meticulous, resourceful, tech savvy and independent with a demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577 )

about the companyThe company is a world-famous and established brand specialising in investments such as real estate and funds. They are expanding and growing at an admirable pace and now looking to hire a Team Assistant to support 3 Directors.about the jobIn this role you will provide full secretarial support to 3 Directors by handling all business travel requests and bookings for assigned team members. In addition, you would need to support in office management matters such as procurement of office supplies, processing of invoices, reconciliation of Account Payables, visitor administration support, as well as event management support. You will also support the teams in the maintenance of information database as well as the preparation of presentation decks for management reporting and deals presentation.about the manager / teamThis role reports to the HR Manager who also manages 2 other Team Assistants within the company. You just be a good team-player as all 3 EAs serve as back-up to each other in the event of absenteeism.skills & requirements for the roleTo succeed in this role you should possess a minimum 10 years of executive secretarial experience supporting a team, with strong communication skills and the ability to interact with senior management and external parties independently. The ideal incumbent must be competent in Microsoft Office’ suites of productivity applications especially powerpoint and excel and other customer relationship management tools. This role is well-suited for somebody with good time management, organize, resourceful and meticulous with good problem-solving capabilities.. To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua (EA: 94C3609/ R1109745 )

about the companyMy client is a fast growing, multi-billion dollar MNC and a global leader in the beauty industry. . about the jobThey are currently looking for an Executive Assistant to join their Organisation. As an Executive Assistant, you will be expected to perform the full spectrum of secretariat and business support functions for the VP as well as his team. This includes managing an extremely active calendar of appointments, coordinating meeting arrangements, minutes-taking, composing email correspondence, consolidating expenses claims, organising virtual events, preparing presentation documents and assisting in the requisition of materials for the department. about the manager/teamThis position reports directly to the VP. You will be expected to work closely with various business/operation units to meet corporate needs. skills and experience requiredThe incumbent should be tertiary educated with at least 3 years of experience in providing secretarial and administrative support to business executives. To succeed in this role, you must possess high organisation skills and inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills to communicate with stakeholders of various nationalities. The ideal incumbent should also be meticulous, resourceful, tech savvy and independent with a demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577 )

about the companyThe company is a well-established French bank located in the heart of the central business district in Singapore. The organization is extremely well known for its stability and low turnover rate among employees.about the jobIn this role you will maintain departmental records, maintain the calendars of each team member, make logistical arrangements for meetings, travel planning and reservations, manage claims and reimbursements of each team member, as well as any other administrative support required by Head of Department and team members. In addition, you will prepare, format and consolidate documents such as monthly business development reports, call reports, NDAs, credit application, annual reviews and waiver requests for signatures and circulation. You will also help to update marketing pitch books.about the manager / teamThis role supports the department of less than 10 team members and there will be 2 Directors who you will be reporting to.skills & requirements for the jobTo succeed in this role, you should be tertiary-educated with at least 2 years of secretarial support experience. As you will also be communicating with clients to arrange for meetings, good spoken and written English communication skills is crucial for the role. This role is well-suited for somebody who is meticulous, a good team-player and possesses proficiency in Microsoft applications plus other computing tools such as outlook, word, powerpoint, excel. . To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua (EA: 94C3609/ R1109745 )

about the companyMy client has a strong global presence in over 30 countries, with its Southeast Asia headquarters currently established in Singapore. They specialise in providing international education services to students who wish to study in renowned universities located in foreign countries. about the jobIn this newly created role, your main responsibility will be focused on providing superb secretarial support to the Regional Director, which duties include but are not limited to; calendar management, local/global meeting coordination and logistics preparation, writing of weekly meeting minutes, managing and organising travel arrangements, as well as preparation of reports and presentation slides. Apart from the Regional Director, you will also be required to provide excellent administrative and secretarial support to the members of the leadership teams reporting under the Regional Director as and when required. Coordination with the Admin team to prepare necessary office equipment and system access for smooth onboarding of new employees will also fall under your care. about the manager/teamYou will support and report directly to the Regional Director and work in collaboration with the leadership teams reporting under the Regional Director. skills and experience requiredYou will need to be tertiary educated with at least 3 years of experience in providing secretarial support to senior executives, preferably in a MNC. The ideal candidate will come with strong communication and interpersonal skills to manage internal and external stakeholders, and be able to handle challenging situations with patience and tact. Being flexible, meticulous and having great organisational and problem-solving skills to accomplish tasks within tight deadlines will also contribute to your success in this role. In return, you will get a monthly basic salary of up to $5,500, along with an attractive bonus package. You will also get the opportunity to work closely with local and regional colleagues, and support the leadership team in bringing the company to greater heights.. To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh(EA: 94C3609/ R2198637 )

about the company. The organization is a Singapore-based MNC with global offices through Europe, Middle East and Asia. They have a diversified business portfolio but mostly focused on oil and gas commodities trading. The Singapore office is mid-size with about 40 headcount and located in the heart of the Central Business District.about the jobThis role involves secretarial support to the CEO. You will oversee the day-to-day operations of the administrative department and staff members by also developing, reviewing, and improving administrative systems, policies, and procedures. In addition, you will handle confidential information in a professional manner and assist in confidential filing, etc. You will also prepare meeting materials, presentations, agendas and perform minutes writing, manage complex travel arrangement and coordinate pre-planning of trips, including but not limited to travel visa arrangement, travel agendas, contacts, country information and any other necessary preparation, as well as process and maintain records of expenses/claims for the CEO. In addition, you will coordinate the CEO's personal matters including but not limited to flight, housing, banking, and all other matters assigned from time to time, plus coordinate internal and external initiatives, projects, events and ad-hoc tasks.about the manager / teamThis role reports to the CEO and there will be 2 Receptionists reporting into you.skills & requirements for the jobTo succeed in this role, you need to come with a minimum 5 years of office management and executive secretarial experience in fast-paced environments such as professional or financial services. The company has an open and transparent corporate culture therefore they will appreciate employees who are honest, frank and always welcoming feedback and new ideas. To succeed, you need to be very well-organised, meticulous with good integrity and good communication skills. To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua (EA: 94C3609/ R1109745 )