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    • permanent
    • S$6,000 - S$7,000, per month, + very good employment benefits
    • full-time
    about the companyThe company is a US-based private equity firm that is very famous, top-notch and financially stable. The Singapore office is mid-sized and extremely fast-paced but with a close and tight-knit culture and environment.about the jobIn this role you will provide full secretarial support to 3 Directors by handling all calendar management, scheduling of their meetings and appointments, business travel requests and bookings for assigned team members. In addition, you would need to support in office management matters such as procurement of office supplies, processing of invoices, reconciliation of Account Payables, visitor administration support, as well as event management support. You will also support the teams in the maintenance of information database as well as the preparation of presentation decks for management reporting and deals presentation.about the manager / teamThis role reports to the Office Manager who also manages a pool of Executive Assistants within the company. You must be a good team-player as all EAs serve as back-up to each other in the event of absenteeism.skills & requirements for the roleTo succeed in this role you should possess a minimum 7 years of executive secretarial experience supporting a team, with strong communication skills and the ability to interact with senior management and external parties independently. The ideal incumbent must be competent in Microsoft Office’ suites of productivity applications especially powerpoint and excel and other customer relationship management tools. This role is well-suited for somebody with good time management, organize, resourceful and meticulous with good problem-solving capabilities. Candiddates coming from the banking and financial services industry will be highly advantageous.. To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua (EA: 94C3609/ R1109745 )
    about the companyThe company is a US-based private equity firm that is very famous, top-notch and financially stable. The Singapore office is mid-sized and extremely fast-paced but with a close and tight-knit culture and environment.about the jobIn this role you will provide full secretarial support to 3 Directors by handling all calendar management, scheduling of their meetings and appointments, business travel requests and bookings for assigned team members. In addition, you would need to support in office management matters such as procurement of office supplies, processing of invoices, reconciliation of Account Payables, visitor administration support, as well as event management support. You will also support the teams in the maintenance of information database as well as the preparation of presentation decks for management reporting and deals presentation.about the manager / teamThis role reports to the Office Manager who also manages a pool of Executive Assistants within the company. You must be a good team-player as all EAs serve as back-up to each other in the event of absenteeism.skills & requirements for the roleTo succeed in this role you should possess a minimum 7 years of executive secretarial experience supporting a team, with strong communication skills and the ability to interact with senior management and external parties independently. The ideal incumbent must be competent in Microsoft Office’ suites of productivity applications especially powerpoint and excel and other customer relationship management tools. This role is well-suited for somebody with good time management, organize, resourceful and meticulous with good problem-solving capabilities. Candiddates coming from the banking and financial services industry will be highly advantageous.. To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua (EA: 94C3609/ R1109745 )
    • permanent
    • S$5,000 - S$6,000, per month, + very good employment benefits
    • full-time
    about the companyThe company is a US-based private equity firm that is very famous, top-notch and financially stable. The Singapore office is mid-sized and extremely fast-paced but with a close and tight-knit culture and environment.about the jobIn this role you will provide full secretarial support to 3 Directors by handling all calendar management, scheduling of their meetings and appointments, business travel requests and bookings for assigned team members. In addition, you would need to support in office management matters such as procurement of office supplies, processing of invoices, reconciliation of Account Payables, visitor administration support, as well as event management support. You will also support the teams in the maintenance of information database as well as the preparation of presentation decks for management reporting and deals presentation.about the manager / teamThis role reports to the Office Manager who also manages a pool of Executive Assistants within the company. You must be a good team-player as all EAs serve as back-up to each other in the event of absenteeism.skills & requirements for the roleTo succeed in this role you should possess a minimum 7 years of executive secretarial experience supporting a team, with strong communication skills and the ability to interact with senior management and external parties independently. The ideal incumbent must be competent in Microsoft Office’ suites of productivity applications especially powerpoint and excel and other customer relationship management tools. This role is well-suited for somebody with good time management, organize, resourceful and meticulous with good problem-solving capabilities. Candiddates coming from the banking and financial services industry will be highly advantageous.. To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua (EA: 94C3609/ R1109745 )
    about the companyThe company is a US-based private equity firm that is very famous, top-notch and financially stable. The Singapore office is mid-sized and extremely fast-paced but with a close and tight-knit culture and environment.about the jobIn this role you will provide full secretarial support to 3 Directors by handling all calendar management, scheduling of their meetings and appointments, business travel requests and bookings for assigned team members. In addition, you would need to support in office management matters such as procurement of office supplies, processing of invoices, reconciliation of Account Payables, visitor administration support, as well as event management support. You will also support the teams in the maintenance of information database as well as the preparation of presentation decks for management reporting and deals presentation.about the manager / teamThis role reports to the Office Manager who also manages a pool of Executive Assistants within the company. You must be a good team-player as all EAs serve as back-up to each other in the event of absenteeism.skills & requirements for the roleTo succeed in this role you should possess a minimum 7 years of executive secretarial experience supporting a team, with strong communication skills and the ability to interact with senior management and external parties independently. The ideal incumbent must be competent in Microsoft Office’ suites of productivity applications especially powerpoint and excel and other customer relationship management tools. This role is well-suited for somebody with good time management, organize, resourceful and meticulous with good problem-solving capabilities. Candiddates coming from the banking and financial services industry will be highly advantageous.. To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua (EA: 94C3609/ R1109745 )
    • permanent
    • S$3,000 - S$4,000 per month
    • full-time
    about the company. The company is a home grown success story. They are a Singapore-based listed real estate investment and property development giant with properties and investments globally. The Singapore office is located at the West area and has a family-like culture with very low attrition rate. about the job As a Project Secretary you will assume the duty of full secretarial and administrative support to the project team and department to ensure the smooth running of the department operations. In addition, you will assist colleagues and executives by supporting them with planning and distributing information. You will also be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce. Other responsibilities include liaising with internal departments and communicating with the public, to coordinate with consultants and contractors on all project works as well, managing and maintaining the daily/weekly/monthly agenda and arrange new meetings and appointments, and taking minutes of meeting and maintain records for the project operations and project team. You must be a team-player because you would need to undertake occasional receptionist duties and any ad-hoc admin projects/duties as required. skills & requirements for the job You should come with minimum 1 years of relevant work experience as a Project Secretary or Project Administrative Assistant, preferable within the real estate industry. This role is well suited for somebody with a professional and pleasant personality with good written and verbal communication and interpersonal skills. Proficiency in Information Technology, managing documents, spreadsheets, and databases; proficient in MS Office applications (Excel, Words and Powerpoint) is a must. To apply online please use the 'apply' function. Consultant in charge:Colleen Wang (EA: 94C3609/ R R1872162)
    about the company. The company is a home grown success story. They are a Singapore-based listed real estate investment and property development giant with properties and investments globally. The Singapore office is located at the West area and has a family-like culture with very low attrition rate. about the job As a Project Secretary you will assume the duty of full secretarial and administrative support to the project team and department to ensure the smooth running of the department operations. In addition, you will assist colleagues and executives by supporting them with planning and distributing information. You will also be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce. Other responsibilities include liaising with internal departments and communicating with the public, to coordinate with consultants and contractors on all project works as well, managing and maintaining the daily/weekly/monthly agenda and arrange new meetings and appointments, and taking minutes of meeting and maintain records for the project operations and project team. You must be a team-player because you would need to undertake occasional receptionist duties and any ad-hoc admin projects/duties as required. skills & requirements for the job You should come with minimum 1 years of relevant work experience as a Project Secretary or Project Administrative Assistant, preferable within the real estate industry. This role is well suited for somebody with a professional and pleasant personality with good written and verbal communication and interpersonal skills. Proficiency in Information Technology, managing documents, spreadsheets, and databases; proficient in MS Office applications (Excel, Words and Powerpoint) is a must. To apply online please use the 'apply' function. Consultant in charge:Colleen Wang (EA: 94C3609/ R R1872162)
    • permanent
    • S$4,500 - S$6,500 per month
    • full-time
    about the company. My client is an established business consultancy founded in 2009. Having quadrupled in headcount over the last decade, they are constantly expanding their business, stretching their outreach across the continent of Europe and America. They are currently seeking to hire an Executive Assistant to provide administrative and secretarial support to the Chairman of the organisation.about the jobThis role will require you to work closely with other directorial members of the organisation to provide management support to the Chairman. Your job responsibilities include devising, maintaining and monitoring appropriate administrative systems to ensure that the chairman is prepared with necessary information for meetings in advance. You will also be expected to manage an extremely active calendar of appointments, coordinate international travel arrnagements, work closely with the finance department to recieve timely updates on accounts and budgets, manage the Chairman’s communications, dealing directly and promptly with routine correspondence, attend business meetings to take minutes and consolidate appropriate notes for internal circulation, assist in preparing reports and presentations, and conduct background research for the Chairman as required.about the manager/teamThe incumbent will provide a confidential administrative and secretarial support service to the Chairman and work closely with the Administrative Director to provide business support to the organisaion. skills and experience requiredThe incumbent should be tertiary educated with at least 3 years of experience in providing secretarial and administrative support to business executives. To succeed in this role, you must possess high organisation skills and inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills with a strong command in english to communicate with stakeholders of various nationalities. The ideal incumbent should also be meticulous, resourceful and independent with a demonstrated ability to exercise discretion in enhancing work efficiency and coordinate busines requirements. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577 )
    about the company. My client is an established business consultancy founded in 2009. Having quadrupled in headcount over the last decade, they are constantly expanding their business, stretching their outreach across the continent of Europe and America. They are currently seeking to hire an Executive Assistant to provide administrative and secretarial support to the Chairman of the organisation.about the jobThis role will require you to work closely with other directorial members of the organisation to provide management support to the Chairman. Your job responsibilities include devising, maintaining and monitoring appropriate administrative systems to ensure that the chairman is prepared with necessary information for meetings in advance. You will also be expected to manage an extremely active calendar of appointments, coordinate international travel arrnagements, work closely with the finance department to recieve timely updates on accounts and budgets, manage the Chairman’s communications, dealing directly and promptly with routine correspondence, attend business meetings to take minutes and consolidate appropriate notes for internal circulation, assist in preparing reports and presentations, and conduct background research for the Chairman as required.about the manager/teamThe incumbent will provide a confidential administrative and secretarial support service to the Chairman and work closely with the Administrative Director to provide business support to the organisaion. skills and experience requiredThe incumbent should be tertiary educated with at least 3 years of experience in providing secretarial and administrative support to business executives. To succeed in this role, you must possess high organisation skills and inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills with a strong command in english to communicate with stakeholders of various nationalities. The ideal incumbent should also be meticulous, resourceful and independent with a demonstrated ability to exercise discretion in enhancing work efficiency and coordinate busines requirements. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577 )
    • permanent
    • S$4,000 - S$4,500 per month
    • full-time
    about the companyMy client is the world’s leading global logistics provider, supporting industry and trade in the global exchange of goods. Their business holds top positions in automotive, technology, consumer goods and logistics. With more than 76,000 colleagues worldwide, they welcome diversity and thrive on versatility, perspectives and skills. If you wish to be a part of a network that allows you to shape your career by encouraging you to contribute and truly make a difference, apply now.about the jobAs an Executive Assistant, you will be expected to perform the full spectrum of secretariat and administrative support to duly support the CFO. The role will require you to prepare presentation slides for management and department meetings, maintain an updated record of the department’s organization chart and compliance contact chart, prepare claims for reimbursements of business expenses, coordinate travel arrangements, and act as a contact point for any Business Continuity activities (eg. Fire warden, Pandemic coordinator).In addition to that, you are to liaise closely with the Regional Head Office /Head Office on all compliance matters, take on the role of a Subject Matter Expert for Global policies and guidelines to ensure adherence to SOPs and assist in Financing Function, Reporting and Treasury Activities.about the manager/team. This position reports to the Chief Financial Officer (CFO) and works closely with various business/operation units to meet corporate needs.skills and experience requiredThe incumbent should be a Bachelor Degree holder with at least 3 years of experience in providing secretarial and administrative support to C-Level Executives in the finance department. To succeed in this role, you must possess good business acumen and high inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills with a strong command of written and spoken English. The ideal incumbent should also be meticulous, resourceful, independent and be able to perform under high pressure and tight deadlines. Candidates with prior experience in accounting and finance functions will be highly regarded. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577)
    about the companyMy client is the world’s leading global logistics provider, supporting industry and trade in the global exchange of goods. Their business holds top positions in automotive, technology, consumer goods and logistics. With more than 76,000 colleagues worldwide, they welcome diversity and thrive on versatility, perspectives and skills. If you wish to be a part of a network that allows you to shape your career by encouraging you to contribute and truly make a difference, apply now.about the jobAs an Executive Assistant, you will be expected to perform the full spectrum of secretariat and administrative support to duly support the CFO. The role will require you to prepare presentation slides for management and department meetings, maintain an updated record of the department’s organization chart and compliance contact chart, prepare claims for reimbursements of business expenses, coordinate travel arrangements, and act as a contact point for any Business Continuity activities (eg. Fire warden, Pandemic coordinator).In addition to that, you are to liaise closely with the Regional Head Office /Head Office on all compliance matters, take on the role of a Subject Matter Expert for Global policies and guidelines to ensure adherence to SOPs and assist in Financing Function, Reporting and Treasury Activities.about the manager/team. This position reports to the Chief Financial Officer (CFO) and works closely with various business/operation units to meet corporate needs.skills and experience requiredThe incumbent should be a Bachelor Degree holder with at least 3 years of experience in providing secretarial and administrative support to C-Level Executives in the finance department. To succeed in this role, you must possess good business acumen and high inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills with a strong command of written and spoken English. The ideal incumbent should also be meticulous, resourceful, independent and be able to perform under high pressure and tight deadlines. Candidates with prior experience in accounting and finance functions will be highly regarded. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577)
    • permanent
    • S$4,600 - S$5,200 per month
    • full-time
    about the companyMy client is a fast growing, multi-billion dollar MNC and a global leader in the beauty industry. Representing more than 25 brands across the skin care, hair care, makeup and fragrance segments, today, they are a strong household brand in the beauty industry.about the jobThey are currently looking for an Executive Assistant to join their Organisation. As an Executive Assistant, you will be expected to perform the full spectrum of secretariat and business support functions for the VP as well as his team. This includes managing an extremely active calendar of appointments, coordinating meeting arrangements, minutes-taking, composing email correspondence, consolidating expenses claims, organising virtual events, preparing presentation documents and assisting in the requisition of materials for the department. You would also be required to provide support in special projects e.g. liaison with universities for internship, Capstone partnership projects, or creating and supporting collaterals for change and communications. . about the manager/teamThis position reports directly to the VP of the department. You will be expected to work closely with various business/operation units to meet corporate needs.skills and experience requiredThe incumbent should a communications/human resource major with at least 5 years of experience in providing secretarial and administrative support to senior business executives in an MNC environment. To succeed in this role, you must possess high organisation skills and inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills to communicate with stakeholders of various nationalities. The ideal incumbent should also be meticulous, resourceful, tech savvy and independent with a demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R1110392 )
    about the companyMy client is a fast growing, multi-billion dollar MNC and a global leader in the beauty industry. Representing more than 25 brands across the skin care, hair care, makeup and fragrance segments, today, they are a strong household brand in the beauty industry.about the jobThey are currently looking for an Executive Assistant to join their Organisation. As an Executive Assistant, you will be expected to perform the full spectrum of secretariat and business support functions for the VP as well as his team. This includes managing an extremely active calendar of appointments, coordinating meeting arrangements, minutes-taking, composing email correspondence, consolidating expenses claims, organising virtual events, preparing presentation documents and assisting in the requisition of materials for the department. You would also be required to provide support in special projects e.g. liaison with universities for internship, Capstone partnership projects, or creating and supporting collaterals for change and communications. . about the manager/teamThis position reports directly to the VP of the department. You will be expected to work closely with various business/operation units to meet corporate needs.skills and experience requiredThe incumbent should a communications/human resource major with at least 5 years of experience in providing secretarial and administrative support to senior business executives in an MNC environment. To succeed in this role, you must possess high organisation skills and inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills to communicate with stakeholders of various nationalities. The ideal incumbent should also be meticulous, resourceful, tech savvy and independent with a demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R1110392 )
    • permanent
    • S$5,000 - S$6,500 per month
    • full-time
    about the companyMy client is a unique future culture company that creates quality products across multiple categories such as art collectibles and lifestyle items, bridging the physical & digital world by powering it with technology. If you hope to be a part of an organization that values diversity and inclusivity, and seeks to empower every member of the organisation, apply now.about the jobAs an Executive Assistant to the COO, you will provide full-spectrum executive-level secretarial support to our Senior Management team. This includes managing an extremely active calendar of appointments, coordinating meeting arrangements, minutes-taking, composing email correspondences, consolidating expenses claims, organising in-person / virtual events, preparing presentation documents and assisting in the requisition of materials. You will deal with a diverse group of important external partners as well as internal contacts across all levels of the company.about the manager/teamThis position reports to the Chief Operations Officer (COO) and works closely with various business/operation units to meet corporate and customer needs. Attention to detail and independent judgment is required to plan, prioritise, and organise a diversified workload.. skills and experience requiredThe incumbent should be tertiary educated with at least 5 years of experience in providing secretarial and administrative support to C-Level Executives. To succeed in this role, you must possess good business acumen and high inductive reasoning aptitude to coordinate effectively with a wide spectrum of stakeholders and drive organisational initiatives. It is essential that you have great interpersonal and communication skills with a strong command of written and spoken English. The ideal incumbent should possess a heightened sense of urgency, take a proactive approach to assignments and be agile in adapting to changing priorities. Candidates coming from a start-up environment would be favourably considered. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577 )
    about the companyMy client is a unique future culture company that creates quality products across multiple categories such as art collectibles and lifestyle items, bridging the physical & digital world by powering it with technology. If you hope to be a part of an organization that values diversity and inclusivity, and seeks to empower every member of the organisation, apply now.about the jobAs an Executive Assistant to the COO, you will provide full-spectrum executive-level secretarial support to our Senior Management team. This includes managing an extremely active calendar of appointments, coordinating meeting arrangements, minutes-taking, composing email correspondences, consolidating expenses claims, organising in-person / virtual events, preparing presentation documents and assisting in the requisition of materials. You will deal with a diverse group of important external partners as well as internal contacts across all levels of the company.about the manager/teamThis position reports to the Chief Operations Officer (COO) and works closely with various business/operation units to meet corporate and customer needs. Attention to detail and independent judgment is required to plan, prioritise, and organise a diversified workload.. skills and experience requiredThe incumbent should be tertiary educated with at least 5 years of experience in providing secretarial and administrative support to C-Level Executives. To succeed in this role, you must possess good business acumen and high inductive reasoning aptitude to coordinate effectively with a wide spectrum of stakeholders and drive organisational initiatives. It is essential that you have great interpersonal and communication skills with a strong command of written and spoken English. The ideal incumbent should possess a heightened sense of urgency, take a proactive approach to assignments and be agile in adapting to changing priorities. Candidates coming from a start-up environment would be favourably considered. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577 )
    • permanent
    • S$4,000 - S$6,500 per month
    • full-time
    about the companyMy client is a well-established company in the technology space with more than 50 years of history and is currently headquartered in the United States. about the jobYou will be responsible to provide full administrative and secretarial support to the Head of the Legal Department and the APAC Legal Team. Your role will be mainly focused on calendar management, travel arrangements and scheduling of meetings for the Head of Legal. You will also be required to extend administrative support to the APAC Legal Team for budgeting, billing operations and contract database management. The tracking and monitoring of fiscal year budgets, including travel and outside expenses, along with the liaising of relevant stakeholders in the APAC region to ensure timely submission of bills, will also fall under your care. about the manager/teamYou will report directly to the Head of Legal and work closely with the APAC Legal Team to support them. skills and experience requiredThe ideal candidate should be tertiary educated and come with at least 4 years of experience in supporting senior management stakeholder(s), preferably with knowledge in the legal industry. You will need to be proactive, tactful, meticulous and be able to prioritise and complete various tasks within the stipulated timeline. Having strong communication and interpersonal skills to interact effectively with APAC stakeholders and coordinate with cross-functional teams will also contribute to your success in this role. In return, you will receive a monthly salary of up to $6,500, along with AWS and benefits. You will also get the chance to work in a forward-looking and progressive organisation that provides ample learning and development opportunities for their employees.. To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh(EA: 94C3609/ R2198637 )
    about the companyMy client is a well-established company in the technology space with more than 50 years of history and is currently headquartered in the United States. about the jobYou will be responsible to provide full administrative and secretarial support to the Head of the Legal Department and the APAC Legal Team. Your role will be mainly focused on calendar management, travel arrangements and scheduling of meetings for the Head of Legal. You will also be required to extend administrative support to the APAC Legal Team for budgeting, billing operations and contract database management. The tracking and monitoring of fiscal year budgets, including travel and outside expenses, along with the liaising of relevant stakeholders in the APAC region to ensure timely submission of bills, will also fall under your care. about the manager/teamYou will report directly to the Head of Legal and work closely with the APAC Legal Team to support them. skills and experience requiredThe ideal candidate should be tertiary educated and come with at least 4 years of experience in supporting senior management stakeholder(s), preferably with knowledge in the legal industry. You will need to be proactive, tactful, meticulous and be able to prioritise and complete various tasks within the stipulated timeline. Having strong communication and interpersonal skills to interact effectively with APAC stakeholders and coordinate with cross-functional teams will also contribute to your success in this role. In return, you will receive a monthly salary of up to $6,500, along with AWS and benefits. You will also get the chance to work in a forward-looking and progressive organisation that provides ample learning and development opportunities for their employees.. To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh(EA: 94C3609/ R2198637 )
    • permanent
    • S$7,000 - S$9,000 per month
    • full-time
    about the companyThe company is a very famous and well-established European bank with a long history and large presence in Singapore.about the jobIn this role you will be responsible to provide administrative support to the Regional CEO and coordinate administration across SEA offices in an effective, efficient and professional manner. You will be acting as a main point of contact and gatekeeper, managing CEO’s emails, diary and personal expenses, business travel arrangements and expenses claims when required, arranging meetings/interviews both locally and abroad, as well as preparing weekly and monthly reports, board packs and presentation. This role is not just a standard secretarial job because about 30% of it entails assisting the Regional CEO in coordinating his projects with various internal stakeholders.about the manager / teamThis role reports directly to the Regional CEO.skills & requirement for the jobTo succeed in this role, you need to possess a minimum 10 years of working experience supporting senior bosses at Director levels and above. The ideal incumbent must be proficient in PowerPoint and Excel and be comfortable to do a hybrid business support/project coordination role on top of normal EA duties. This role is well suited for somebody with good communication, interpersonal and organizational skills, plus meticulous and committed to ensure confidentiality, accuracy and completeness in preparing documents. Candidates from banking and financial institutions will be advantageous.. To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua (EA: 94C3609/ R1109745 )
    about the companyThe company is a very famous and well-established European bank with a long history and large presence in Singapore.about the jobIn this role you will be responsible to provide administrative support to the Regional CEO and coordinate administration across SEA offices in an effective, efficient and professional manner. You will be acting as a main point of contact and gatekeeper, managing CEO’s emails, diary and personal expenses, business travel arrangements and expenses claims when required, arranging meetings/interviews both locally and abroad, as well as preparing weekly and monthly reports, board packs and presentation. This role is not just a standard secretarial job because about 30% of it entails assisting the Regional CEO in coordinating his projects with various internal stakeholders.about the manager / teamThis role reports directly to the Regional CEO.skills & requirement for the jobTo succeed in this role, you need to possess a minimum 10 years of working experience supporting senior bosses at Director levels and above. The ideal incumbent must be proficient in PowerPoint and Excel and be comfortable to do a hybrid business support/project coordination role on top of normal EA duties. This role is well suited for somebody with good communication, interpersonal and organizational skills, plus meticulous and committed to ensure confidentiality, accuracy and completeness in preparing documents. Candidates from banking and financial institutions will be advantageous.. To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua (EA: 94C3609/ R1109745 )
    • permanent
    • S$4,500 - S$6,000 per month
    • full-time
    about the company. My client is an established business consultancy founded in 2009. Having quadrupled in headcount over the last decade, they are constantly expanding their business, stretching their outreach across the continent of Europe and America. They are currently seeking to hire an Executive Assistant to provide administrative and secretarial support to the Chairman of the organisation.about the jobThis role will require you to complete a broad variety of administrative tasks for the Chairman of the organisation. Your job responsibilities include devising, maintaining and monitoring appropriate administrative systems to ensure that the chairman is prepared with necessary paperwork for meetings, managing an extremely active calendar of appointments, taking responsibility for accounts and budgets, managing the Chairman’s communications, dealing directly and promptly with routine correspondence, attending all staff meetings to consolidate appropriate notes for circulation, preparing reports and presentations, assisting in office management duties including refurbishment and recruitment and carrying out research as and when required. about the manager/teamThe incumbent will provide a confidential administrative and secretarial support service to the Chairman and work closely with the Administrative Director to provide administrative support to the business. skills and experience requiredThe incumbent should be tertiary educated with at least 3 years of experience in providing secretarial and administrative support to business executives. To succeed in this role, you must possess high organisation skills and inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills with a strong command in english to communicate with stakeholders of various nationalities. The ideal incumbent should also be meticulous, resourceful and independent with a demonstrated ability to exercise judgment and discretion in enhancing work efficiency. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577 )
    about the company. My client is an established business consultancy founded in 2009. Having quadrupled in headcount over the last decade, they are constantly expanding their business, stretching their outreach across the continent of Europe and America. They are currently seeking to hire an Executive Assistant to provide administrative and secretarial support to the Chairman of the organisation.about the jobThis role will require you to complete a broad variety of administrative tasks for the Chairman of the organisation. Your job responsibilities include devising, maintaining and monitoring appropriate administrative systems to ensure that the chairman is prepared with necessary paperwork for meetings, managing an extremely active calendar of appointments, taking responsibility for accounts and budgets, managing the Chairman’s communications, dealing directly and promptly with routine correspondence, attending all staff meetings to consolidate appropriate notes for circulation, preparing reports and presentations, assisting in office management duties including refurbishment and recruitment and carrying out research as and when required. about the manager/teamThe incumbent will provide a confidential administrative and secretarial support service to the Chairman and work closely with the Administrative Director to provide administrative support to the business. skills and experience requiredThe incumbent should be tertiary educated with at least 3 years of experience in providing secretarial and administrative support to business executives. To succeed in this role, you must possess high organisation skills and inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills with a strong command in english to communicate with stakeholders of various nationalities. The ideal incumbent should also be meticulous, resourceful and independent with a demonstrated ability to exercise judgment and discretion in enhancing work efficiency. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577 )
    • permanent
    • S$4,000 - S$4,500 per month
    • full-time
    about the companyMy client is the world’s leading global logistics provider, supporting industry and trade in the global exchange of goods. Their business holds top positions in automotive, technology, consumer goods and logistics. With more than 76,000 colleagues worldwide, they welcome diversity and thrive on versatility, perspectives and skills. If you wish to be a part of a network that allows you to shape your career by encouraging you to contribute and truly make a difference, apply now.about the jobAs an Executive Assistant, you will be expected to perform the full spectrum of secretariat and administrative support to duly support the CFO. The role will require you to prepare presentation slides for management and department meetings, maintain an updated record of the department’s organization chart and compliance contact chart, prepare claims for reimbursements of business expenses, coordinate travel arrangements, and act as a contact point for any Business Continuity activities (eg. Fire warden, Pandemic coordinator).In addition to that, you are to liaise closely with the Regional Head Office /Head Office on all compliance matters, take on the role of a Subject Matter Expert for Global policies and guidelines to ensure adherence to SOPs and assist in Financing Function, Reporting and Treasury Activities.about the manager/team. This position reports to the Chief Financial Officer (CFO) and works closely with various business/operation units to meet corporate needs.skills and experience requiredThe incumbent should be a Bachelor Degree holder with at least 5 years of experience in providing secretarial and administrative support to C-Level Executives in the finance department. To succeed in this role, you must possess good business acumen and high inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills with a strong command of written and spoken English. The ideal incumbent should also be meticulous, resourceful, independent and be able to perform under high pressure and tight deadlines. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577)
    about the companyMy client is the world’s leading global logistics provider, supporting industry and trade in the global exchange of goods. Their business holds top positions in automotive, technology, consumer goods and logistics. With more than 76,000 colleagues worldwide, they welcome diversity and thrive on versatility, perspectives and skills. If you wish to be a part of a network that allows you to shape your career by encouraging you to contribute and truly make a difference, apply now.about the jobAs an Executive Assistant, you will be expected to perform the full spectrum of secretariat and administrative support to duly support the CFO. The role will require you to prepare presentation slides for management and department meetings, maintain an updated record of the department’s organization chart and compliance contact chart, prepare claims for reimbursements of business expenses, coordinate travel arrangements, and act as a contact point for any Business Continuity activities (eg. Fire warden, Pandemic coordinator).In addition to that, you are to liaise closely with the Regional Head Office /Head Office on all compliance matters, take on the role of a Subject Matter Expert for Global policies and guidelines to ensure adherence to SOPs and assist in Financing Function, Reporting and Treasury Activities.about the manager/team. This position reports to the Chief Financial Officer (CFO) and works closely with various business/operation units to meet corporate needs.skills and experience requiredThe incumbent should be a Bachelor Degree holder with at least 5 years of experience in providing secretarial and administrative support to C-Level Executives in the finance department. To succeed in this role, you must possess good business acumen and high inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills with a strong command of written and spoken English. The ideal incumbent should also be meticulous, resourceful, independent and be able to perform under high pressure and tight deadlines. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577)
    • permanent
    • S$6,000 - S$9,000 per month
    • full-time
    about the companyThe company is a US-based private equity firm that is very famous, top-notch and financially stable. The Singapore office is mid-sized and extremely fast-paced but high-level investment deals being made frequently. They offer a good bonus scheme and very good employment benefits.about the jobIn this role you will provide full secretarial support to 1 Managing Directors by handling all calendar management, scheduling of their meetings and appointments, business travel requests and bookings for assigned team members. In addition, you would need to support in office management matters such as procurement of office supplies, processing of invoices, reconciliation of Account Payables, visitor administration support, as well as event management support. You will also support the teams in the maintenance of information database as well as the preparation of presentation decks for management reporting and deals presentation.about the manager / teamThis role reports to the Office Manager who also manages a pool of Executive Assistants within the company. However, each EA in the company supports 2 to 4 investment professionals, depending on how senior they are.skills & requirements for the roleTo succeed in this role you should be tertiary-educated, and possess a minimum 8 years of executive secretarial experience supporting very senior bosses, and come from a PE or investment firm, or banking industry. The ideal incumbent must be competent in Microsoft Office’ suites of productivity applications especially powerpoint and excel and other customer relationship management tools. This role is well-suited for somebody with good time management, organize, resourceful and meticulous with good problem-solving capabilities.. To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua (EA: 94C3609/ R1109745 )
    about the companyThe company is a US-based private equity firm that is very famous, top-notch and financially stable. The Singapore office is mid-sized and extremely fast-paced but high-level investment deals being made frequently. They offer a good bonus scheme and very good employment benefits.about the jobIn this role you will provide full secretarial support to 1 Managing Directors by handling all calendar management, scheduling of their meetings and appointments, business travel requests and bookings for assigned team members. In addition, you would need to support in office management matters such as procurement of office supplies, processing of invoices, reconciliation of Account Payables, visitor administration support, as well as event management support. You will also support the teams in the maintenance of information database as well as the preparation of presentation decks for management reporting and deals presentation.about the manager / teamThis role reports to the Office Manager who also manages a pool of Executive Assistants within the company. However, each EA in the company supports 2 to 4 investment professionals, depending on how senior they are.skills & requirements for the roleTo succeed in this role you should be tertiary-educated, and possess a minimum 8 years of executive secretarial experience supporting very senior bosses, and come from a PE or investment firm, or banking industry. The ideal incumbent must be competent in Microsoft Office’ suites of productivity applications especially powerpoint and excel and other customer relationship management tools. This role is well-suited for somebody with good time management, organize, resourceful and meticulous with good problem-solving capabilities.. To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua (EA: 94C3609/ R1109745 )
    • permanent
    • S$3,000 - S$3,600, per month, + AWS + VB
    • full-time
    about the company. The company is a home grown success story. They are a Singapore-based listed real estate investment and property development giant with properties and investments globally. The Singapore office is located at the West area and has a family-like culture with very low attrition rate. about the job As a Project Secretary you will assume the duty of full secretarial and administrative support to the project team and department to ensure the smooth running of the department operations. In addition, you will assist colleagues and executives by supporting them with planning and distributing information. You will also be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce. Other responsibilities include liaising with internal departments and communicating with the public, to coordinate with consultants and contractors on all project works as well, managing and maintaining the daily/weekly/monthly agenda and arrange new meetings and appointments, and taking minutes of meeting and maintain records for the project operations and project team. You must be a team-player because you would need to undertake occasional receptionist duties and any ad-hoc admin projects/duties as required. skills & requirements for the job You should come with minimum 1 years of relevant work experience as a Project Secretary or Project Administrative Assistant, preferable within the real estate industry. This role is well suited for somebody with a professional and pleasant personality with good written and verbal communication and interpersonal skills. Proficiency in Information Technology, managing documents, spreadsheets, and databases; proficient in MS Office applications (Excel, Words and Powerpoint) is a must. To apply online please use the 'apply' function. Consultant in charge:Colleen Wang (EA: 94C3609/ R R1872162)
    about the company. The company is a home grown success story. They are a Singapore-based listed real estate investment and property development giant with properties and investments globally. The Singapore office is located at the West area and has a family-like culture with very low attrition rate. about the job As a Project Secretary you will assume the duty of full secretarial and administrative support to the project team and department to ensure the smooth running of the department operations. In addition, you will assist colleagues and executives by supporting them with planning and distributing information. You will also be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce. Other responsibilities include liaising with internal departments and communicating with the public, to coordinate with consultants and contractors on all project works as well, managing and maintaining the daily/weekly/monthly agenda and arrange new meetings and appointments, and taking minutes of meeting and maintain records for the project operations and project team. You must be a team-player because you would need to undertake occasional receptionist duties and any ad-hoc admin projects/duties as required. skills & requirements for the job You should come with minimum 1 years of relevant work experience as a Project Secretary or Project Administrative Assistant, preferable within the real estate industry. This role is well suited for somebody with a professional and pleasant personality with good written and verbal communication and interpersonal skills. Proficiency in Information Technology, managing documents, spreadsheets, and databases; proficient in MS Office applications (Excel, Words and Powerpoint) is a must. To apply online please use the 'apply' function. Consultant in charge:Colleen Wang (EA: 94C3609/ R R1872162)
    • permanent
    • S$4,500 - S$6,000 per month
    • full-time
    about the company. My client is an established business consultancy founded in 2009. Having quadrupled in headcount over the last decade, they are constantly expanding their business, stretching their outreach across the continent of Europe and America. They are currently seeking to hire an Executive Assistant to provide administrative and secretarial support to the Chairman of the organisation.about the jobThis role will require you to complete a broad variety of administrative tasks for the Chairman of the organisation. Your job responsibilities include devising, maintaining and monitoring appropriate administrative systems to ensure that the chairman is prepared with necessary paperwork for meetings, managing an extremely active calendar of appointments, taking responsibility for accounts and budgets, managing the Chairman’s communications, dealing directly and promptly with routine correspondence, attending all staff meetings to consolidate appropriate notes for circulation, preparing reports and presentations, assisting in office management duties including refurbishment and recruitment and carrying out research as and when required. about the manager/teamThe incumbent will provide a confidential administrative and secretarial support service to the Chairman and work closely with the Administrative Director to provide administrative support to the business. skills and experience requiredThe incumbent should be tertiary educated with at least 3 years of experience in providing secretarial and administrative support to business executives. To succeed in this role, you must possess high organisation skills and inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills with a strong command in english to communicate with stakeholders of various nationalities. The ideal incumbent should also be meticulous, resourceful and independent with a demonstrated ability to exercise judgment and discretion in enhancing work efficiency. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577 )
    about the company. My client is an established business consultancy founded in 2009. Having quadrupled in headcount over the last decade, they are constantly expanding their business, stretching their outreach across the continent of Europe and America. They are currently seeking to hire an Executive Assistant to provide administrative and secretarial support to the Chairman of the organisation.about the jobThis role will require you to complete a broad variety of administrative tasks for the Chairman of the organisation. Your job responsibilities include devising, maintaining and monitoring appropriate administrative systems to ensure that the chairman is prepared with necessary paperwork for meetings, managing an extremely active calendar of appointments, taking responsibility for accounts and budgets, managing the Chairman’s communications, dealing directly and promptly with routine correspondence, attending all staff meetings to consolidate appropriate notes for circulation, preparing reports and presentations, assisting in office management duties including refurbishment and recruitment and carrying out research as and when required. about the manager/teamThe incumbent will provide a confidential administrative and secretarial support service to the Chairman and work closely with the Administrative Director to provide administrative support to the business. skills and experience requiredThe incumbent should be tertiary educated with at least 3 years of experience in providing secretarial and administrative support to business executives. To succeed in this role, you must possess high organisation skills and inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills with a strong command in english to communicate with stakeholders of various nationalities. The ideal incumbent should also be meticulous, resourceful and independent with a demonstrated ability to exercise judgment and discretion in enhancing work efficiency. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577 )
    • permanent
    • S$4,000 - S$4,500 per month
    • full-time
    about the companyMy client is the world’s leading global logistics provider, supporting industry and trade in the global exchange of goods. Their business holds top positions in automotive, technology, consumer goods and logistics. With more than 76,000 colleagues worldwide, they welcome diversity and thrive on versatility, perspectives and skills. If you wish to be a part of a network that allows you to shape your career by encouraging you to contribute and truly make a difference, apply now.about the jobAs an Executive Assistant, you will be expected to perform the full spectrum of secretariat and administrative support to duly support the CFO. The role will require you to prepare presentation slides for management and department meetings, maintain an updated record of the department’s organization chart and compliance contact chart, prepare claims for reimbursements of business expenses, coordinate travel arrangements, and act as a contact point for any Business Continuity activities (eg. Fire warden, Pandemic coordinator).In addition to that, you are to liaise closely with the Regional Head Office /Head Office on all compliance matters, take on the role of a Subject Matter Expert for Global policies and guidelines to ensure adherence to SOPs and assist in Financing Function, Reporting and Treasury Activities.about the manager/team. This position reports to the Chief Financial Officer (CFO) and works closely with various business/operation units to meet corporate needs.skills and experience requiredThe incumbent should be a Bachelor Degree holder with at least 5 years of experience in providing secretarial and administrative support to C-Level Executives in the finance department. To succeed in this role, you must possess good business acumen and high inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills with a strong command of written and spoken English. The ideal incumbent should also be meticulous, resourceful, independent and be able to perform under high pressure and tight deadlines. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577)
    about the companyMy client is the world’s leading global logistics provider, supporting industry and trade in the global exchange of goods. Their business holds top positions in automotive, technology, consumer goods and logistics. With more than 76,000 colleagues worldwide, they welcome diversity and thrive on versatility, perspectives and skills. If you wish to be a part of a network that allows you to shape your career by encouraging you to contribute and truly make a difference, apply now.about the jobAs an Executive Assistant, you will be expected to perform the full spectrum of secretariat and administrative support to duly support the CFO. The role will require you to prepare presentation slides for management and department meetings, maintain an updated record of the department’s organization chart and compliance contact chart, prepare claims for reimbursements of business expenses, coordinate travel arrangements, and act as a contact point for any Business Continuity activities (eg. Fire warden, Pandemic coordinator).In addition to that, you are to liaise closely with the Regional Head Office /Head Office on all compliance matters, take on the role of a Subject Matter Expert for Global policies and guidelines to ensure adherence to SOPs and assist in Financing Function, Reporting and Treasury Activities.about the manager/team. This position reports to the Chief Financial Officer (CFO) and works closely with various business/operation units to meet corporate needs.skills and experience requiredThe incumbent should be a Bachelor Degree holder with at least 5 years of experience in providing secretarial and administrative support to C-Level Executives in the finance department. To succeed in this role, you must possess good business acumen and high inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills with a strong command of written and spoken English. The ideal incumbent should also be meticulous, resourceful, independent and be able to perform under high pressure and tight deadlines. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577)
    • permanent
    • S$4,600 - S$5,200 per month
    • full-time
    about the companyMy client is a fast growing, multi-billion dollar MNC and a global leader in the beauty industry. Representing more than 25 brands across the skin care, hair care, makeup and fragrance segments, today, they are a strong household brand in the beauty industry.about the jobThey are currently looking for an Executive Assistant to join their Organisation. As an Executive Assistant, you will be expected to perform the full spectrum of secretariat and business support functions for the VP as well as his team. This includes managing an extremely active calendar of appointments, coordinating meeting arrangements, minutes-taking, composing email correspondence, consolidating expenses claims, organising virtual events, preparing presentation documents and assisting in the requisition of materials for the department. You would also be required to provide support in special projects e.g. liaison with universities for internship, Capstone partnership projects, or creating and supporting collaterals for change and communications. . about the manager/teamThis position reports directly to the VP of the department. You will be expected to work closely with various business/operation units to meet corporate needs.skills and experience requiredThe incumbent should a communications/human resource major with at least 5 years of experience in providing secretarial and administrative support to senior business executives in an MNC environment. To succeed in this role, you must possess high organisation skills and inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills to communicate with stakeholders of various nationalities. The ideal incumbent should also be meticulous, resourceful, tech savvy and independent with a demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R1110392 )
    about the companyMy client is a fast growing, multi-billion dollar MNC and a global leader in the beauty industry. Representing more than 25 brands across the skin care, hair care, makeup and fragrance segments, today, they are a strong household brand in the beauty industry.about the jobThey are currently looking for an Executive Assistant to join their Organisation. As an Executive Assistant, you will be expected to perform the full spectrum of secretariat and business support functions for the VP as well as his team. This includes managing an extremely active calendar of appointments, coordinating meeting arrangements, minutes-taking, composing email correspondence, consolidating expenses claims, organising virtual events, preparing presentation documents and assisting in the requisition of materials for the department. You would also be required to provide support in special projects e.g. liaison with universities for internship, Capstone partnership projects, or creating and supporting collaterals for change and communications. . about the manager/teamThis position reports directly to the VP of the department. You will be expected to work closely with various business/operation units to meet corporate needs.skills and experience requiredThe incumbent should a communications/human resource major with at least 5 years of experience in providing secretarial and administrative support to senior business executives in an MNC environment. To succeed in this role, you must possess high organisation skills and inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills to communicate with stakeholders of various nationalities. The ideal incumbent should also be meticulous, resourceful, tech savvy and independent with a demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R1110392 )
    • permanent
    • S$5,000 - S$6,500 per month
    • full-time
    about the companyMy client is a leading training provider that helps to equip wealth and asset management professionals with superb industry knowledge and expertise. The firm has been established in Singapore for almost 20 years and is currently located within the CBD area. about the jobYour main focus will be to provide immaculate administrative and secretarial support to the CEO. You will be responsible to support heavy and complex calendaring and coordinate travel arrangements as and when the border restrictions have eased and the CEO is required to travel. You will need to schedule frequent meetings with internal and external stakeholders and work with the relevant Directors to collate meeting agendas, as well as take down simple minutes on the content of each meeting. You will also be involved in engagement and community building events to support the organising committee. Other general administrative support, such as answering calls, screening and drafting emails, handling paperwork and management of internal and external stakeholders, will also fall under your care. about the manager/teamYou will be working very closely with and will report directly to the CEO. skills and experience requiredThe ideal candidate should be tertiary educated and come with at least 8 years of experience in a secretarial role, preferably in the professional services or financial sector. You will need strong communication and interpersonal skills, and be able to handle challenging situations independently, with patience and tact. The ability to be flexible, meticulous and proactive will also contribute to your success in this role. You will be required to keep up to speed and accomplish tasks within tight deadlines while putting focus on extending excellent service to the stakeholders involved.. To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh(EA: 94C3609/ R2198637 )
    about the companyMy client is a leading training provider that helps to equip wealth and asset management professionals with superb industry knowledge and expertise. The firm has been established in Singapore for almost 20 years and is currently located within the CBD area. about the jobYour main focus will be to provide immaculate administrative and secretarial support to the CEO. You will be responsible to support heavy and complex calendaring and coordinate travel arrangements as and when the border restrictions have eased and the CEO is required to travel. You will need to schedule frequent meetings with internal and external stakeholders and work with the relevant Directors to collate meeting agendas, as well as take down simple minutes on the content of each meeting. You will also be involved in engagement and community building events to support the organising committee. Other general administrative support, such as answering calls, screening and drafting emails, handling paperwork and management of internal and external stakeholders, will also fall under your care. about the manager/teamYou will be working very closely with and will report directly to the CEO. skills and experience requiredThe ideal candidate should be tertiary educated and come with at least 8 years of experience in a secretarial role, preferably in the professional services or financial sector. You will need strong communication and interpersonal skills, and be able to handle challenging situations independently, with patience and tact. The ability to be flexible, meticulous and proactive will also contribute to your success in this role. You will be required to keep up to speed and accomplish tasks within tight deadlines while putting focus on extending excellent service to the stakeholders involved.. To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh(EA: 94C3609/ R2198637 )
    • permanent
    • S$6,000 - S$9,000 per month
    • full-time
    about the companyThe company is a US-based private equity firm that is very famous, top-notch and financially stable. The Singapore office is mid-sized and extremely fast-paced but high-level investment deals being made frequently. They offer a good bonus scheme and very good employment benefits.about the jobIn this role you will provide full secretarial support to 1 Managing Directors by handling all calendar management, scheduling of their meetings and appointments, business travel requests and bookings for assigned team members. In addition, you would need to support in office management matters such as procurement of office supplies, processing of invoices, reconciliation of Account Payables, visitor administration support, as well as event management support. You will also support the teams in the maintenance of information database as well as the preparation of presentation decks for management reporting and deals presentation.about the manager / teamThis role reports to the Office Manager who also manages a pool of Executive Assistants within the company. However, each EA in the company supports 2 to 4 investment professionals, depending on how senior they are.skills & requirements for the roleTo succeed in this role you should be tertiary-educated, and possess a minimum 8 years of executive secretarial experience supporting very senior bosses, and come from a PE or investment firm, or banking industry. The ideal incumbent must be competent in Microsoft Office’ suites of productivity applications especially powerpoint and excel and other customer relationship management tools. This role is well-suited for somebody with good time management, organize, resourceful and meticulous with good problem-solving capabilities.. To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua (EA: 94C3609/ R1109745 )
    about the companyThe company is a US-based private equity firm that is very famous, top-notch and financially stable. The Singapore office is mid-sized and extremely fast-paced but high-level investment deals being made frequently. They offer a good bonus scheme and very good employment benefits.about the jobIn this role you will provide full secretarial support to 1 Managing Directors by handling all calendar management, scheduling of their meetings and appointments, business travel requests and bookings for assigned team members. In addition, you would need to support in office management matters such as procurement of office supplies, processing of invoices, reconciliation of Account Payables, visitor administration support, as well as event management support. You will also support the teams in the maintenance of information database as well as the preparation of presentation decks for management reporting and deals presentation.about the manager / teamThis role reports to the Office Manager who also manages a pool of Executive Assistants within the company. However, each EA in the company supports 2 to 4 investment professionals, depending on how senior they are.skills & requirements for the roleTo succeed in this role you should be tertiary-educated, and possess a minimum 8 years of executive secretarial experience supporting very senior bosses, and come from a PE or investment firm, or banking industry. The ideal incumbent must be competent in Microsoft Office’ suites of productivity applications especially powerpoint and excel and other customer relationship management tools. This role is well-suited for somebody with good time management, organize, resourceful and meticulous with good problem-solving capabilities.. To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua (EA: 94C3609/ R1109745 )
    • permanent
    • S$3,000 - S$3,600, per month, + AWS + VB
    • full-time
    about the company. The company is a home grown success story. They are a Singapore-based listed real estate investment and property development giant with properties and investments globally. The Singapore office is located at the West area and has a family-like culture with very low attrition rate. about the job As a Project Secretary you will assume the duty of full secretarial and administrative support to the project team and department to ensure the smooth running of the department operations. In addition, you will assist colleagues and executives by supporting them with planning and distributing information. You will also be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce. Other responsibilities include liaising with internal departments and communicating with the public, to coordinate with consultants and contractors on all project works as well, managing and maintaining the daily/weekly/monthly agenda and arrange new meetings and appointments, and taking minutes of meeting and maintain records for the project operations and project team. You must be a team-player because you would need to undertake occasional receptionist duties and any ad-hoc admin projects/duties as required. skills & requirements for the job You should come with minimum 1 years of relevant work experience as a Project Secretary or Project Administrative Assistant, preferable within the real estate industry. This role is well suited for somebody with a professional and pleasant personality with good written and verbal communication and interpersonal skills. Proficiency in Information Technology, managing documents, spreadsheets, and databases; proficient in MS Office applications (Excel, Words and Powerpoint) is a must. To apply online please use the 'apply' function. Consultant in charge:Colleen Wang (EA: 94C3609/ R R1872162)
    about the company. The company is a home grown success story. They are a Singapore-based listed real estate investment and property development giant with properties and investments globally. The Singapore office is located at the West area and has a family-like culture with very low attrition rate. about the job As a Project Secretary you will assume the duty of full secretarial and administrative support to the project team and department to ensure the smooth running of the department operations. In addition, you will assist colleagues and executives by supporting them with planning and distributing information. You will also be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce. Other responsibilities include liaising with internal departments and communicating with the public, to coordinate with consultants and contractors on all project works as well, managing and maintaining the daily/weekly/monthly agenda and arrange new meetings and appointments, and taking minutes of meeting and maintain records for the project operations and project team. You must be a team-player because you would need to undertake occasional receptionist duties and any ad-hoc admin projects/duties as required. skills & requirements for the job You should come with minimum 1 years of relevant work experience as a Project Secretary or Project Administrative Assistant, preferable within the real estate industry. This role is well suited for somebody with a professional and pleasant personality with good written and verbal communication and interpersonal skills. Proficiency in Information Technology, managing documents, spreadsheets, and databases; proficient in MS Office applications (Excel, Words and Powerpoint) is a must. To apply online please use the 'apply' function. Consultant in charge:Colleen Wang (EA: 94C3609/ R R1872162)
    • permanent
    • S$5,500 - S$7,500, per month, + very good employment benefits
    • full-time
    about the companyThe company is a US-based private equity firm that is very famous, top-notch and financially stable. The Singapore office is mid-sized and extremely fast-paced but with a close and tight-knit culture and environment.about the jobIn this role you will provide full secretarial support to 3 Directors by handling all calendar management, scheduling of their meetings and appointments, business travel requests and bookings for assigned team members. In addition, you would need to support in office management matters such as procurement of office supplies, processing of invoices, reconciliation of Account Payables, visitor administration support, as well as event management support. You will also support the teams in the maintenance of information database as well as the preparation of presentation decks for management reporting and deals presentation.about the manager / teamThis role reports to the Office Manager who also manages a pool of Executive Assistants within the company. You must be a good team-player as all EAs serve as back-up to each other in the event of absenteeism.skills & requirements for the roleTo succeed in this role you should possess a minimum 7 years of executive secretarial experience supporting a team, with strong communication skills and the ability to interact with senior management and external parties independently. The ideal incumbent must be competent in Microsoft Office’ suites of productivity applications especially powerpoint and excel and other customer relationship management tools. This role is well-suited for somebody with good time management, organize, resourceful and meticulous with good problem-solving capabilities. Candiddates coming from the banking and financial services industry will be highly advantageous.. To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua (EA: 94C3609/ R1109745 )
    about the companyThe company is a US-based private equity firm that is very famous, top-notch and financially stable. The Singapore office is mid-sized and extremely fast-paced but with a close and tight-knit culture and environment.about the jobIn this role you will provide full secretarial support to 3 Directors by handling all calendar management, scheduling of their meetings and appointments, business travel requests and bookings for assigned team members. In addition, you would need to support in office management matters such as procurement of office supplies, processing of invoices, reconciliation of Account Payables, visitor administration support, as well as event management support. You will also support the teams in the maintenance of information database as well as the preparation of presentation decks for management reporting and deals presentation.about the manager / teamThis role reports to the Office Manager who also manages a pool of Executive Assistants within the company. You must be a good team-player as all EAs serve as back-up to each other in the event of absenteeism.skills & requirements for the roleTo succeed in this role you should possess a minimum 7 years of executive secretarial experience supporting a team, with strong communication skills and the ability to interact with senior management and external parties independently. The ideal incumbent must be competent in Microsoft Office’ suites of productivity applications especially powerpoint and excel and other customer relationship management tools. This role is well-suited for somebody with good time management, organize, resourceful and meticulous with good problem-solving capabilities. Candiddates coming from the banking and financial services industry will be highly advantageous.. To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua (EA: 94C3609/ R1109745 )
    • permanent
    • S$5,000 - S$7,000 per month
    • full-time
    about the companyMy client is one of the world’s leading management consulting firms and is headquartered in the US. If you are looking for a role with opportunities to constantly challenge yourself and be kept on the ball, apply now! about the jobYour main focus will be to provide immaculate administrative and secretarial support to multiple directors in the management team. You will be responsible to manage multiple complex calendars and have a good understanding of business functions to assist the directors in prioritising their tasks and appointments. You will need to schedule and prepare for meetings, as well as coordinate travel arrangements for the team. You will be required to provide coverage for other executive assistants/receptionists as and when required. Other general administrative support, such as answering calls, sorting mail, handling paperwork and maintaining databases, will also fall under your care. about the manager/teamYou will report directly to the Office Manager. Apart from working closely with the management team and internal stakeholders, you will be required to work in close collaboration with Executive Assistants from other offices in the region to ensure deliverables and objectives are met. skills and experience requiredThe ideal candidate should be tertiary educated and come with at least 6 years of experience in a similar function, preferably in the professional services sector. You will need strong communication and interpersonal skills, and be able to handle challenging situations with patience and tact. The ability to be flexible, meticulous and proactive will also contribute to your success in this role. You will be required to keep up to speed and accomplish tasks within tight deadlines while putting focus on extending excellent service to the stakeholders involved. In return, you will get the opportunity to work alongside the top leaders in one of the biggest consulting firms in the world and partner them to achieve business objectives, contributing to the growth and advancement of the firm. You will also receive an monthly basic salary of up to $7,000, along with attractive benefits. . To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh(EA: 94C3609/ R2198637 )
    about the companyMy client is one of the world’s leading management consulting firms and is headquartered in the US. If you are looking for a role with opportunities to constantly challenge yourself and be kept on the ball, apply now! about the jobYour main focus will be to provide immaculate administrative and secretarial support to multiple directors in the management team. You will be responsible to manage multiple complex calendars and have a good understanding of business functions to assist the directors in prioritising their tasks and appointments. You will need to schedule and prepare for meetings, as well as coordinate travel arrangements for the team. You will be required to provide coverage for other executive assistants/receptionists as and when required. Other general administrative support, such as answering calls, sorting mail, handling paperwork and maintaining databases, will also fall under your care. about the manager/teamYou will report directly to the Office Manager. Apart from working closely with the management team and internal stakeholders, you will be required to work in close collaboration with Executive Assistants from other offices in the region to ensure deliverables and objectives are met. skills and experience requiredThe ideal candidate should be tertiary educated and come with at least 6 years of experience in a similar function, preferably in the professional services sector. You will need strong communication and interpersonal skills, and be able to handle challenging situations with patience and tact. The ability to be flexible, meticulous and proactive will also contribute to your success in this role. You will be required to keep up to speed and accomplish tasks within tight deadlines while putting focus on extending excellent service to the stakeholders involved. In return, you will get the opportunity to work alongside the top leaders in one of the biggest consulting firms in the world and partner them to achieve business objectives, contributing to the growth and advancement of the firm. You will also receive an monthly basic salary of up to $7,000, along with attractive benefits. . To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh(EA: 94C3609/ R2198637 )
    • permanent
    • S$7,000 - S$10,000 per month
    • full-time
    about the companyMy client is a well-established international law firm and is headquartered in the United States. about the jobYour main focus will be to provide immaculate administrative and secretarial support to 1 key stakeholder in the senior management team. You will be responsible to support heavy and complex calendaring and coordinate travel arrangements, hotel accommodations, and prepare the necessary paperwork and procedures required for travelling according to the regulations of the countries. You will need to schedule and prepare for weekly and monthly meetings, as well as conference calls with stakeholders in other parts of the world. You must be willing to travel frequently to other countries, such as Europe, America and other parts of Asia, to attend in-person meetings with your stakeholder. You will also be required to work beyond normal working hours as your stakeholder will be travelling frequently and might be in a different time zone when your assistance is needed. Other general administrative support, such as answering calls, screening and drafting emails, handling paperwork and management of internal and external stakeholders, will also fall under your care. about the manager/teamYou will be reporting to your stakeholder directly, and will work closely with the Manager to ensure all operations run smoothly for the Senior Management. skills and experience requiredThe ideal candidate should be tertiary educated and come with at least 10 years of experience in extending secretarial support to a Senior Leader, preferably in the professional services or financial sector. You will need strong communication and interpersonal skills, and be able to liaise with other people in different countries. The ability to be flexible, meticulous and proactive will also contribute to your success in this role. You will be required to keep up to speed and accomplish tasks within tight deadlines while putting focus on extending excellent service to your stakeholder. To excel in this role, you will need to be able to pick up IT skills and learn new systems quickly.. To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh(EA: 94C3609/ R2198637 )
    about the companyMy client is a well-established international law firm and is headquartered in the United States. about the jobYour main focus will be to provide immaculate administrative and secretarial support to 1 key stakeholder in the senior management team. You will be responsible to support heavy and complex calendaring and coordinate travel arrangements, hotel accommodations, and prepare the necessary paperwork and procedures required for travelling according to the regulations of the countries. You will need to schedule and prepare for weekly and monthly meetings, as well as conference calls with stakeholders in other parts of the world. You must be willing to travel frequently to other countries, such as Europe, America and other parts of Asia, to attend in-person meetings with your stakeholder. You will also be required to work beyond normal working hours as your stakeholder will be travelling frequently and might be in a different time zone when your assistance is needed. Other general administrative support, such as answering calls, screening and drafting emails, handling paperwork and management of internal and external stakeholders, will also fall under your care. about the manager/teamYou will be reporting to your stakeholder directly, and will work closely with the Manager to ensure all operations run smoothly for the Senior Management. skills and experience requiredThe ideal candidate should be tertiary educated and come with at least 10 years of experience in extending secretarial support to a Senior Leader, preferably in the professional services or financial sector. You will need strong communication and interpersonal skills, and be able to liaise with other people in different countries. The ability to be flexible, meticulous and proactive will also contribute to your success in this role. You will be required to keep up to speed and accomplish tasks within tight deadlines while putting focus on extending excellent service to your stakeholder. To excel in this role, you will need to be able to pick up IT skills and learn new systems quickly.. To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh(EA: 94C3609/ R2198637 )
    • permanent
    • S$2,800 - S$3,200, per month, + AWS + VB
    • full-time
    about the company. The company is a home grown success story. They are a Singapore-based listed real estate investment and property development giant with properties and investments globally. The Singapore office is located at the West area and has a family-like culture with very low attrition rate. about the job As a Project Secretary you will assume the duty of full secretarial and administrative support to the project team and department to ensure the smooth running of the department operations. In addition, you will assist colleagues and executives by supporting them with planning and distributing information. You will also be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce. Other responsibilities include liaising with internal departments and communicating with the public, to coordinate with consultants and contractors on all project works as well, managing and maintaining the daily/weekly/monthly agenda and arrange new meetings and appointments, and taking minutes of meeting and maintain records for the project operations and project team. You must be a team-player because you would need to undertake occasional receptionist duties and any ad-hoc admin projects/duties as required. skills & requirements for the job You should come with minimum 1 years of relevant work experience as a Project Secretary or Project Administrative Assistant, preferable within the real estate industry. This role is well suited for somebody with a professional and pleasant personality with good written and verbal communication and interpersonal skills. Proficiency in Information Technology, managing documents, spreadsheets, and databases; proficient in MS Office applications (Excel, Words and Powerpoint) is a must. To apply online please use the 'apply' function. Consultant in charge:Colleen Wang (EA: 94C3609/ R R1872162)
    about the company. The company is a home grown success story. They are a Singapore-based listed real estate investment and property development giant with properties and investments globally. The Singapore office is located at the West area and has a family-like culture with very low attrition rate. about the job As a Project Secretary you will assume the duty of full secretarial and administrative support to the project team and department to ensure the smooth running of the department operations. In addition, you will assist colleagues and executives by supporting them with planning and distributing information. You will also be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce. Other responsibilities include liaising with internal departments and communicating with the public, to coordinate with consultants and contractors on all project works as well, managing and maintaining the daily/weekly/monthly agenda and arrange new meetings and appointments, and taking minutes of meeting and maintain records for the project operations and project team. You must be a team-player because you would need to undertake occasional receptionist duties and any ad-hoc admin projects/duties as required. skills & requirements for the job You should come with minimum 1 years of relevant work experience as a Project Secretary or Project Administrative Assistant, preferable within the real estate industry. This role is well suited for somebody with a professional and pleasant personality with good written and verbal communication and interpersonal skills. Proficiency in Information Technology, managing documents, spreadsheets, and databases; proficient in MS Office applications (Excel, Words and Powerpoint) is a must. To apply online please use the 'apply' function. Consultant in charge:Colleen Wang (EA: 94C3609/ R R1872162)
    • permanent
    • S$2,800 - S$3,200, per month, + AWS + VB
    • full-time
    about the company. The company is a home grown success story. They are a Singapore-based listed real estate investment and property development giant with properties and investments globally. The Singapore office is located at the West area and has a family-like culture with very low attrition rate. about the job As a Project Secretary you will assume the duty of full secretarial and administrative support to the project team and department to ensure the smooth running of the department operations. In addition, you will assist colleagues and executives by supporting them with planning and distributing information. You will also be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce. Other responsibilities include liaising with internal departments and communicating with the public, to coordinate with consultants and contractors on all project works as well, managing and maintaining the daily/weekly/monthly agenda and arrange new meetings and appointments, and taking minutes of meeting and maintain records for the project operations and project team. You must be a team-player because you would need to undertake occasional receptionist duties and any ad-hoc admin projects/duties as required. skills & requirements for the job You should come with minimum 3 years of relevant work experience as a Project Secretary or Project Administrative Assistant, preferable within the real estate industry. This role is well suited for somebody with a professional and pleasant personality with good written and verbal communication and interpersonal skills. Proficiency in Information Technology, managing documents, spreadsheets, and databases; proficient in MS Office applications (Excel, Words and Powerpoint) is a must. To apply online please use the 'apply' function. Consultant in charge: Tammie Phua (EA: 94C3609/ R1109745 )
    about the company. The company is a home grown success story. They are a Singapore-based listed real estate investment and property development giant with properties and investments globally. The Singapore office is located at the West area and has a family-like culture with very low attrition rate. about the job As a Project Secretary you will assume the duty of full secretarial and administrative support to the project team and department to ensure the smooth running of the department operations. In addition, you will assist colleagues and executives by supporting them with planning and distributing information. You will also be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce. Other responsibilities include liaising with internal departments and communicating with the public, to coordinate with consultants and contractors on all project works as well, managing and maintaining the daily/weekly/monthly agenda and arrange new meetings and appointments, and taking minutes of meeting and maintain records for the project operations and project team. You must be a team-player because you would need to undertake occasional receptionist duties and any ad-hoc admin projects/duties as required. skills & requirements for the job You should come with minimum 3 years of relevant work experience as a Project Secretary or Project Administrative Assistant, preferable within the real estate industry. This role is well suited for somebody with a professional and pleasant personality with good written and verbal communication and interpersonal skills. Proficiency in Information Technology, managing documents, spreadsheets, and databases; proficient in MS Office applications (Excel, Words and Powerpoint) is a must. To apply online please use the 'apply' function. Consultant in charge: Tammie Phua (EA: 94C3609/ R1109745 )
    • permanent
    • S$4,000 - S$4,500 per month
    • full-time
    about the companyMy client is the world’s leading global logistics provider, supporting industry and trade in the global exchange of goods. Their business holds top positions in automotive, technology, consumer goods and logistics. With more than 76,000 colleagues worldwide, they welcome diversity and thrive on versatility, perspectives and skills. If you wish to be a part of a network that allows you to shape your career by encouraging you to contribute and truly make a difference, apply now.about the jobAs an Executive Assistant, you will be expected to perform the full spectrum of secretariat and administrative support to duly support the CFO. The role will require you to prepare presentation slides for management and department meetings, maintain an updated record of the department’s organization chart and compliance contact chart, prepare claims for reimbursements of business expenses, coordinate travel arrangements, and act as a contact point for any Business Continuity activities (eg. Fire warden, Pandemic coordinator).In addition to that, you are to liaise closely with the Regional Head Office /Head Office on all compliance matters, take on the role of a Subject Matter Expert for Global policies and guidelines to ensure adherence to SOPs and assist in Financing Function, Reporting and Treasury Activities.about the manager/team. This position reports to the Chief Financial Officer (CFO) and works closely with various business/operation units to meet corporate needs.skills and experience requiredThe incumbent should be a Bachelor Degree holder with at least 5 years of experience in providing secretarial and administrative support to C-Level Executives in the finance department. To succeed in this role, you must possess good business acumen and high inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills with a strong command of written and spoken English. The ideal incumbent should also be meticulous, resourceful, independent and be able to perform under high pressure and tight deadlines. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577)
    about the companyMy client is the world’s leading global logistics provider, supporting industry and trade in the global exchange of goods. Their business holds top positions in automotive, technology, consumer goods and logistics. With more than 76,000 colleagues worldwide, they welcome diversity and thrive on versatility, perspectives and skills. If you wish to be a part of a network that allows you to shape your career by encouraging you to contribute and truly make a difference, apply now.about the jobAs an Executive Assistant, you will be expected to perform the full spectrum of secretariat and administrative support to duly support the CFO. The role will require you to prepare presentation slides for management and department meetings, maintain an updated record of the department’s organization chart and compliance contact chart, prepare claims for reimbursements of business expenses, coordinate travel arrangements, and act as a contact point for any Business Continuity activities (eg. Fire warden, Pandemic coordinator).In addition to that, you are to liaise closely with the Regional Head Office /Head Office on all compliance matters, take on the role of a Subject Matter Expert for Global policies and guidelines to ensure adherence to SOPs and assist in Financing Function, Reporting and Treasury Activities.about the manager/team. This position reports to the Chief Financial Officer (CFO) and works closely with various business/operation units to meet corporate needs.skills and experience requiredThe incumbent should be a Bachelor Degree holder with at least 5 years of experience in providing secretarial and administrative support to C-Level Executives in the finance department. To succeed in this role, you must possess good business acumen and high inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills with a strong command of written and spoken English. The ideal incumbent should also be meticulous, resourceful, independent and be able to perform under high pressure and tight deadlines. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577)
    • permanent
    • S$4,600 - S$5,200 per month
    • full-time
    about the companyMy client is a fast growing, multi-billion dollar MNC and a global leader in the beauty industry. Representing more than 25 brands across the skin care, hair care, makeup and fragrance segments, today, they are a strong household brand in the beauty industry.about the jobThey are currently looking for an Executive Assistant to join their Organisation. As an Executive Assistant, you will be expected to perform the full spectrum of secretariat and business support functions for the VP as well as his team. This includes managing an extremely active calendar of appointments, coordinating meeting arrangements, minutes-taking, composing email correspondence, consolidating expenses claims, organising virtual events, preparing presentation documents and assisting in the requisition of materials for the department. You would also be required to provide support in special projects e.g. liaison with universities for internship, Capstone partnership projects, or creating and supporting collaterals for change and communications. . about the manager/teamThis position reports directly to the VP of the department. You will be expected to work closely with various business/operation units to meet corporate needs.skills and experience requiredThe incumbent should a communications/human resource major with at least 5 years of experience in providing secretarial and administrative support to senior business executives in an MNC environment. To succeed in this role, you must possess high organisation skills and inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills to communicate with stakeholders of various nationalities. The ideal incumbent should also be meticulous, resourceful, tech savvy and independent with a demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R1110392 )
    about the companyMy client is a fast growing, multi-billion dollar MNC and a global leader in the beauty industry. Representing more than 25 brands across the skin care, hair care, makeup and fragrance segments, today, they are a strong household brand in the beauty industry.about the jobThey are currently looking for an Executive Assistant to join their Organisation. As an Executive Assistant, you will be expected to perform the full spectrum of secretariat and business support functions for the VP as well as his team. This includes managing an extremely active calendar of appointments, coordinating meeting arrangements, minutes-taking, composing email correspondence, consolidating expenses claims, organising virtual events, preparing presentation documents and assisting in the requisition of materials for the department. You would also be required to provide support in special projects e.g. liaison with universities for internship, Capstone partnership projects, or creating and supporting collaterals for change and communications. . about the manager/teamThis position reports directly to the VP of the department. You will be expected to work closely with various business/operation units to meet corporate needs.skills and experience requiredThe incumbent should a communications/human resource major with at least 5 years of experience in providing secretarial and administrative support to senior business executives in an MNC environment. To succeed in this role, you must possess high organisation skills and inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills to communicate with stakeholders of various nationalities. The ideal incumbent should also be meticulous, resourceful, tech savvy and independent with a demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R1110392 )
    • permanent
    • S$4,500 - S$6,000 per month
    • full-time
    about the company. My client is an established business consultancy founded in 2009. Having quadrupled in headcount over the last decade, they are constantly expanding their business, stretching their outreach across the continent of Europe and America. They are currently seeking to hire an Executive Assistant to provide administrative and secretarial support to the Chairman of the organisation.about the jobThis role will require you to complete a broad variety of administrative tasks for the Chairman of the organisation. Your job responsibilities include devising, maintaining and monitoring appropriate administrative systems to ensure that the chairman is prepared with necessary paperwork for meetings, managing an extremely active calendar of appointments, taking responsibility for accounts and budgets, managing the Chairman’s communications, dealing directly and promptly with routine correspondence, attending all staff meetings to consolidate appropriate notes for circulation, preparing reports and presentations, assisting in office management duties including refurbishment and recruitment and carrying out research as and when required. about the manager/teamThe incumbent will provide a confidential administrative and secretarial support service to the Chairman and work closely with the Administrative Director to provide administrative support to the business. skills and experience requiredThe incumbent should be tertiary educated with at least 3 years of experience in providing secretarial and administrative support to business executives. To succeed in this role, you must possess high organisation skills and inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills with a strong command in english to communicate with stakeholders of various nationalities. The ideal incumbent should also be meticulous, resourceful and independent with a demonstrated ability to exercise judgment and discretion in enhancing work efficiency. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577 )
    about the company. My client is an established business consultancy founded in 2009. Having quadrupled in headcount over the last decade, they are constantly expanding their business, stretching their outreach across the continent of Europe and America. They are currently seeking to hire an Executive Assistant to provide administrative and secretarial support to the Chairman of the organisation.about the jobThis role will require you to complete a broad variety of administrative tasks for the Chairman of the organisation. Your job responsibilities include devising, maintaining and monitoring appropriate administrative systems to ensure that the chairman is prepared with necessary paperwork for meetings, managing an extremely active calendar of appointments, taking responsibility for accounts and budgets, managing the Chairman’s communications, dealing directly and promptly with routine correspondence, attending all staff meetings to consolidate appropriate notes for circulation, preparing reports and presentations, assisting in office management duties including refurbishment and recruitment and carrying out research as and when required. about the manager/teamThe incumbent will provide a confidential administrative and secretarial support service to the Chairman and work closely with the Administrative Director to provide administrative support to the business. skills and experience requiredThe incumbent should be tertiary educated with at least 3 years of experience in providing secretarial and administrative support to business executives. To succeed in this role, you must possess high organisation skills and inductive reasoning aptitude to coordinate multiple stakeholders and drive initiatives. It is essential that you have great interpersonal and communication skills with a strong command in english to communicate with stakeholders of various nationalities. The ideal incumbent should also be meticulous, resourceful and independent with a demonstrated ability to exercise judgment and discretion in enhancing work efficiency. To apply online please use the 'apply' function, alternatively you may contact Carmen Tan at 6510 1333. (EA: 94C3609/ R2196577 )
    • permanent
    • S$5,000 - S$7,000 per month
    • full-time
    about the companyMy client is one of the world’s leading management consulting firms and is headquartered in the US. If you are looking for a role with opportunities to constantly challenge yourself and be kept on the ball, apply now! about the jobYour main focus will be to provide immaculate administrative and secretarial support to multiple directors in the management team. You will be responsible to manage multiple complex calendars and have a good understanding of business functions to assist the directors in prioritising their tasks and appointments. You will need to schedule and prepare for meetings, as well as coordinate travel arrangements for the team. You will be required to provide coverage for other executive assistants/receptionists as and when required. Other general administrative support, such as answering calls, sorting mail, handling paperwork and maintaining databases, will also fall under your care. about the manager/teamYou will report directly to the Office Manager. Apart from working closely with the management team and internal stakeholders, you will be required to work in close collaboration with Executive Assistants from other offices in the region to ensure deliverables and objectives are met. skills and experience requiredThe ideal candidate should be tertiary educated and come with at least 6 years of experience in a similar function, preferably in the professional services sector. You will need strong communication and interpersonal skills, and be able to handle challenging situations with patience and tact. The ability to be flexible, meticulous and proactive will also contribute to your success in this role. You will be required to keep up to speed and accomplish tasks within tight deadlines while putting focus on extending excellent service to the stakeholders involved. In return, you will get the opportunity to work alongside the top leaders in one of the biggest consulting firms in the world and partner them to achieve business objectives, contributing to the growth and advancement of the firm. You will also receive an monthly basic salary of up to $7,000, along with attractive benefits. . To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh(EA: 94C3609/ R2198637 )
    about the companyMy client is one of the world’s leading management consulting firms and is headquartered in the US. If you are looking for a role with opportunities to constantly challenge yourself and be kept on the ball, apply now! about the jobYour main focus will be to provide immaculate administrative and secretarial support to multiple directors in the management team. You will be responsible to manage multiple complex calendars and have a good understanding of business functions to assist the directors in prioritising their tasks and appointments. You will need to schedule and prepare for meetings, as well as coordinate travel arrangements for the team. You will be required to provide coverage for other executive assistants/receptionists as and when required. Other general administrative support, such as answering calls, sorting mail, handling paperwork and maintaining databases, will also fall under your care. about the manager/teamYou will report directly to the Office Manager. Apart from working closely with the management team and internal stakeholders, you will be required to work in close collaboration with Executive Assistants from other offices in the region to ensure deliverables and objectives are met. skills and experience requiredThe ideal candidate should be tertiary educated and come with at least 6 years of experience in a similar function, preferably in the professional services sector. You will need strong communication and interpersonal skills, and be able to handle challenging situations with patience and tact. The ability to be flexible, meticulous and proactive will also contribute to your success in this role. You will be required to keep up to speed and accomplish tasks within tight deadlines while putting focus on extending excellent service to the stakeholders involved. In return, you will get the opportunity to work alongside the top leaders in one of the biggest consulting firms in the world and partner them to achieve business objectives, contributing to the growth and advancement of the firm. You will also receive an monthly basic salary of up to $7,000, along with attractive benefits. . To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh(EA: 94C3609/ R2198637 )
    • permanent
    • S$7,000 - S$10,000 per month
    • full-time
    about the companyMy client is a well-established international law firm and is headquartered in the United States. about the jobYour main focus will be to provide immaculate administrative and secretarial support to 1 key stakeholder in the senior management team. You will be responsible to support heavy and complex calendaring and coordinate travel arrangements, hotel accommodations, and prepare the necessary paperwork and procedures required for travelling according to the regulations of the countries. You will need to schedule and prepare for weekly and monthly meetings, as well as conference calls with stakeholders in other parts of the world. You must be willing to travel frequently to other countries, such as Europe, America and other parts of Asia, to attend in-person meetings with your stakeholder. You will also be required to work beyond normal working hours as your stakeholder will be travelling frequently and might be in a different time zone when your assistance is needed. Other general administrative support, such as answering calls, screening and drafting emails, handling paperwork and management of internal and external stakeholders, will also fall under your care. about the manager/teamYou will be reporting to your stakeholder directly, and will work closely with the Manager to ensure all operations run smoothly for the Senior Management. skills and experience requiredThe ideal candidate should be tertiary educated and come with at least 10 years of experience in extending secretarial support to a Senior Leader, preferably in the professional services or financial sector. You will need strong communication and interpersonal skills, and be able to liaise with other people in different countries. The ability to be flexible, meticulous and proactive will also contribute to your success in this role. You will be required to keep up to speed and accomplish tasks within tight deadlines while putting focus on extending excellent service to your stakeholder. To excel in this role, you will need to be able to pick up IT skills and learn new systems quickly.. To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh(EA: 94C3609/ R2198637 )
    about the companyMy client is a well-established international law firm and is headquartered in the United States. about the jobYour main focus will be to provide immaculate administrative and secretarial support to 1 key stakeholder in the senior management team. You will be responsible to support heavy and complex calendaring and coordinate travel arrangements, hotel accommodations, and prepare the necessary paperwork and procedures required for travelling according to the regulations of the countries. You will need to schedule and prepare for weekly and monthly meetings, as well as conference calls with stakeholders in other parts of the world. You must be willing to travel frequently to other countries, such as Europe, America and other parts of Asia, to attend in-person meetings with your stakeholder. You will also be required to work beyond normal working hours as your stakeholder will be travelling frequently and might be in a different time zone when your assistance is needed. Other general administrative support, such as answering calls, screening and drafting emails, handling paperwork and management of internal and external stakeholders, will also fall under your care. about the manager/teamYou will be reporting to your stakeholder directly, and will work closely with the Manager to ensure all operations run smoothly for the Senior Management. skills and experience requiredThe ideal candidate should be tertiary educated and come with at least 10 years of experience in extending secretarial support to a Senior Leader, preferably in the professional services or financial sector. You will need strong communication and interpersonal skills, and be able to liaise with other people in different countries. The ability to be flexible, meticulous and proactive will also contribute to your success in this role. You will be required to keep up to speed and accomplish tasks within tight deadlines while putting focus on extending excellent service to your stakeholder. To excel in this role, you will need to be able to pick up IT skills and learn new systems quickly.. To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh(EA: 94C3609/ R2198637 )
    • permanent
    • S$5,500 - S$7,500, per month, + very good employment benefits
    • full-time
    about the companyThe company is a US-based private equity firm that is very famous, top-notch and financially stable. The Singapore office is mid-sized and extremely fast-paced but with a close and tight-knit culture and environment.about the jobIn this role you will provide full secretarial support to 3 Directors by handling all calendar management, scheduling of their meetings and appointments, business travel requests and bookings for assigned team members. In addition, you would need to support in office management matters such as procurement of office supplies, processing of invoices, reconciliation of Account Payables, visitor administration support, as well as event management support. You will also support the teams in the maintenance of information database as well as the preparation of presentation decks for management reporting and deals presentation.about the manager / teamThis role reports to the Office Manager who also manages a pool of Executive Assistants within the company. You must be a good team-player as all EAs serve as back-up to each other in the event of absenteeism.skills & requirements for the roleTo succeed in this role you should possess a minimum 7 years of executive secretarial experience supporting a team, with strong communication skills and the ability to interact with senior management and external parties independently. The ideal incumbent must be competent in Microsoft Office’ suites of productivity applications especially powerpoint and excel and other customer relationship management tools. This role is well-suited for somebody with good time management, organize, resourceful and meticulous with good problem-solving capabilities. Candiddates coming from the banking and financial services industry will be highly advantageous.. To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua (EA: 94C3609/ R1109745 )
    about the companyThe company is a US-based private equity firm that is very famous, top-notch and financially stable. The Singapore office is mid-sized and extremely fast-paced but with a close and tight-knit culture and environment.about the jobIn this role you will provide full secretarial support to 3 Directors by handling all calendar management, scheduling of their meetings and appointments, business travel requests and bookings for assigned team members. In addition, you would need to support in office management matters such as procurement of office supplies, processing of invoices, reconciliation of Account Payables, visitor administration support, as well as event management support. You will also support the teams in the maintenance of information database as well as the preparation of presentation decks for management reporting and deals presentation.about the manager / teamThis role reports to the Office Manager who also manages a pool of Executive Assistants within the company. You must be a good team-player as all EAs serve as back-up to each other in the event of absenteeism.skills & requirements for the roleTo succeed in this role you should possess a minimum 7 years of executive secretarial experience supporting a team, with strong communication skills and the ability to interact with senior management and external parties independently. The ideal incumbent must be competent in Microsoft Office’ suites of productivity applications especially powerpoint and excel and other customer relationship management tools. This role is well-suited for somebody with good time management, organize, resourceful and meticulous with good problem-solving capabilities. Candiddates coming from the banking and financial services industry will be highly advantageous.. To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua (EA: 94C3609/ R1109745 )
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